EdTech Conference Coordinator (Contract)

Epic Kids Inc.

5d•$43 - $50•Remote

About The Position

Epic is seeking a detail-oriented and proactive EdTech Conference Coordinator for a 6-month contract role, with the potential for full-time conversion. This position will be responsible for managing Epic's presence at over 10 EdTech events annually. The primary goal is to engage educators through impactful activations, programming, and experiences that drive awareness, initial adoption, and positive word-of-mouth for Epic's digital reading platform. The role involves close collaboration with marketing, product, and customer success teams, reporting to the Educator Engagement Lead.

Requirements

3–5 years in EdTech, K-12, or educator-facing marketing, community, or engagement roles.
Experience owning conference or event operations end-to-end.
Track record of driving user growth or educator adoption.
Strong project management skills; comfort with Asana or similar tools.
Excellent written communication skills for internal updates and educator-facing copy.
Comfortable working remotely and managing autonomously across time zones.
Willingness to travel 20–30% of the year for on-site events.

Nice To Haves

Familiarity with the major EdTech conference calendar (ISTE, SXSWedu, ASU+GSV, etc.).
Experience designing onboarding flows or educator activation programs.
Background in email marketing or lifecycle nurture (Iterable, HubSpot, or similar).
Exposure to lead capture tools and post-event deduplication workflows.
Experience managing swag vendors and branded merchandise production.
Familiarity with free-tier or freemium educator product models.

Responsibilities

Manage end-to-end conference operations for 10+ annual events, including booth logistics, shipping, vendor coordination, swag procurement, and staffing.
Track sponsorship deliverables and deadlines.
Design booth experiences, lounge programming, and session formats to engage educators and create a lasting impression.
Build run-of-show documents and session schedules.
Coordinate award programs and recognition moments to foster goodwill and brand affinity within the educator community.
Drive first-time educator sign-ups and trial activations through on-site demos and hands-on experiences.
Partner with marketing on pre-event outreach and post-event nurture campaigns.
Manage badge scan setup, contact deduplication, and CRM upload.
Build structured post-event reports detailing reach, engagement quality, and new user metrics.
Route contacts to appropriate follow-up sequences based on educator type and interest.
Maintain conference timelines using tools like Asana.
Track budgets against actuals and reconcile expenses.
Evaluate new event opportunities based on audience fit and potential for educator reach.