Conference Centre Coordinator

ESFM (CCSSL Eurest)•CALGARY, AB

5d•CA$48,000 - CA$52,000

About The Position

The Conference Centre Coordinator is responsible for managing all aspects of the corporate office conference centre, including room bookings, setup and takedown of rooms, audio/visual and IT support, liaison with organizers and suppliers, and maintaining the space. This role also involves fire warden duties, tracking room utilization, and assisting with other conference rooms on site.

Requirements

Experience in managing conference centre operations
Proficiency in setting up and taking down conference room furniture and equipment
Skilled in providing Audio/Visual & IT support for meetings
Ability to liaise effectively with meeting organizers and suppliers
Experience in maintaining cleanliness and orderliness of spaces
Knowledge of AV equipment maintenance
Familiarity with reporting systems like Planon
Ability to act as a Fire Warden and Safety Representative
Experience in tracking room utilization
Willingness to assist with other conference rooms
Ability to perform other assigned duties

Responsibilities

Manages all room bookings for corporate office conference centre
Set-up and take down of managed conference rooms (moving tables, chairs, monitors, podiums, etc.)
Provides meeting support for all Audio /Visual & IT equipment
Regularly Liaison with meeting organizers, and other suppliers/contractors as required
Maintains space, including general housekeeping, coffee stations, safety walks, storage room & supplies, etc.
Maintain integrity of the AV e.g. batteries, cables, etc.
Report faults, repairs & housekeeping items into Planon
Fire Warden and Safety Representative for conference centre space
Tracks managed room utilization
Assists as required with other conference rooms at site
Other duties as assigned or required.