1277 Early Childhood Intake Coordinator (Part-time)

Northwest Area Education Agency•Sioux City, IA

1d•Onsite

About The Position

Iowa's Area Education Agencies are educational partners embedded in Iowa schools. We exist to create a thriving educational landscape where all learners and educators have access to high-quality, evidence-based and strategic supports and services, collaboratively provided within districts, to help all learners achieve their full potential. Northwest AEA provides special education and school improvement services to 35 public school districts and 33 accredited, non-public schools. The agency serves 45,000 students and more than 5000 educators in a 10-county area of Northwest Iowa. Our headquarters is located at 5800 Discovery Blvd., Sioux City, with regional offices in Cherokee, Denison, Le Mars, Onawa, and Sioux Center. Staff at Northwest AEA believe that what they do inspires learning and leads to changed lives for the students, staff, and families we serve. Our work is anchored in building positive, professional relationships with stakeholders and with one another. We embrace responsiveness in how we serve so that students, staff, and families can see improved results.

Requirements

High School diploma or equivalent.
Experience working with children and youth.
Driver’s license and personal vehicle required.

Nice To Haves

Precisely follow processes and procedures.
Fluent in Google Workplace and document management.
Manage multi-step workflows
Professional communication skills.

Responsibilities

Receive and process initial referral forms submitted by parents or guardians.
Log all incoming referrals in the Early Childhood (3-5) Referral Log promptly upon receipt.
Handle supporting referral documentation (medical records, court orders, releases).
Organize referral information using the established file and folder structure.
Email communication with licensed early childhood staff with additional documents and information received, relevant to the initial referral.
Send informational packets by mail to families when requested by licensed early childhood staff.
Maintain continuous processing and notification procedures for early childhood providers throughout the year.
Share referral documents directly with assigned early childhood providers via Google Docs and facilitate document sharing between AEA staff.
Periodically audit completed referrals, enter final results into the Early Childhood Referral Log, and execute appropriate archiving.
Create upcoming school year folders and purge archived folders older than two school years.