145-26-1 EA to CFO

Six Nations•Ohsweken, ON

12d•CA$63,200•Onsite

About The Position

The Executive Assistant (EA) to the CFO is a trusted strategic partner and confidential advisor, providing comprehensive executive-level support to ensure the CFO can focus on financial leadership, strategic initiatives, and organizational priorities. This role extends far beyond calendar management — the EA actively anticipates needs, prepares the CFO for decisions, manages key workflows, and executes critical administrative and operational tasks within the Finance portfolio. The EA will possess strong financial acumen, advanced organizational skills, and a proactive mindset, enabling them to interpret and prepare financial information for review, coordinate governance and Council-related processes, liaise with high-level stakeholders, and maintain flawless administrative execution in a fast-paced, high-stakes environment. The EA is expected to act on behalf of the CFO when appropriate, exercise independent judgment, and manage sensitive information with the highest degree of confidentiality.

Requirements

Diploma or degree in Business Administration, Finance, Office Administration, or related field (degree preferred).
5+ years of progressive executive assistant or senior administrative experience supporting C-suite or senior leadership.
Experience in a finance, government, Indigenous, or not-for-profit environment is strongly preferred.
Understanding of budgeting, audit cycles, financial reporting, and compliance requirements.
Advanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint), SharePoint, and document/e-signature platforms.
Excellent written communication skills with impeccable attention to detail and formatting standards.
Strong research, analysis, and summarization skills for financial and administrative content.
Strategic thinking and ability to anticipate needs.
Exceptional organization, time management, and multitasking skills.
Diplomacy, discretion, and political acuity.
Ability to work independently while building strong collaborative relationships.

Nice To Haves

Experience in a finance, government, Indigenous, or not-for-profit environment is strongly preferred.
Degree preferred.

Responsibilities

Partner with the CFO to prioritize daily, weekly, and monthly activities, ensuring alignment with strategic goals.
Proactively identify upcoming priorities, risks, and opportunities, and prepare action plans to address them.
Manage the CFO’s workflow by screening, prioritizing, and responding to incoming requests, correspondence, and inquiries.
Serve as a sounding board, offering insights based on a working knowledge of the Finance portfolio’s objectives and priorities.
Ensure the CFO is fully briefed ahead of meetings, presentations, Council sessions, and public engagements.
Prepare concise, accurate briefing notes, summaries, and recommendations for the CFO on complex topics.
Assist in reviewing and compiling financial data, variance reports, and budget updates for presentations to Council, leadership, and external stakeholders.
Track audit timelines, funding agreements, and financial reporting requirements, ensuring all deliverables are met.
Liaise with Finance Department staff to consolidate reports, forecasts, and support documentation for the CFO’s review.
Maintain a working knowledge of SNGR financial policies, compliance requirements, and reporting structures.
Strategically manage the CFO’s calendar to ensure optimal use of time and alignment with high-priority objectives.
Schedule and coordinate meetings, conferences, and events — both internal and external — with meticulous attention to logistics, participant needs, and supporting materials.
Prepare and distribute agendas, coordinate meeting technology, take detailed minutes, and track follow-up actions to completion.
Provide the CFO with meeting packages and relevant data at least 24 hours in advance for preparation.
Coordinate travel arrangements and prepare expense claims, ensuring compliance with financial policies.
Prepare and distribute Six Nations of the Grand River Elected Council (SNGREC) Resolutions, notices, and meeting packages.
Maintain accurate, up-to-date records of Council documents, approvals, and action items.
Act as a liaison between the CFO’s office and the Chief, Chief of Staff, CEO’s, COO’s office, and other senior administrators to ensure open communication.
Support Council-related financial discussions by ensuring the CFO has timely and accurate materials.
Act as the primary contact for the CFO’s office, handling interactions with tact, discretion, and professionalism.
Represent the CFO in communications with internal teams, auditors, funding agencies, and other stakeholders when required.
Build and maintain strong, professional relationships with government representatives, other First Nations, and community members.
Ensure all communications reflect cultural awareness, professionalism, and SNGR’s values.
Maintain a secure filing and retrieval system for all Finance-related correspondence, reports, resolutions, and records.
Ensure all documents adhere to SNGR’s standardized formats, are grammatically correct, and meet high professional standards.
Upload, track, and manage documents for e-signature, following up to ensure timely approvals.
Summarize incoming communications and documents, highlighting key points for the CFO’s attention.
Oversee recurring projects and cyclical events such as budget preparation, year-end closing, audits, and Council reporting.
Track deliverables, deadlines, and approval processes, ensuring nothing falls through the cracks.
Identify process improvements that increase efficiency within the CFO’s office and Finance portfolio.
Handle special assignments from the CFO, including research, policy review, and coordination of cross-departmental initiatives.
Handle sensitive financial, political, and personnel matters with absolute confidentiality.
Maintain composure and professionalism in high-pressure, politically sensitive, or public situations.
Demonstrate respect for Haudenosaunee values, community protocols, and SNGR’s organizational culture in all work.