Dual-Enrollment Project Management Specialist

Omaha Public Schools•Omaha, NE

2d•Onsite

About The Position

The Dual Enrollment Project Management Specialist provides support for the coordination, oversight, progress monitoring, and implementation of the dual enrollment expansion within the Department of Curriculum and Instruction Support. The position reports to the Teaching & Learning Consultant in Secondary Education, who ensures seamless access to dual-enrollment opportunities, strengthens college and career-readiness systems, and supports student attainment of college credit and industry-recognized credentials prior to high school graduation. This is a grant-funded position.

Requirements

A minimum of a bachelor’s degree is required.
Advanced proficiency with Microsoft Office Suite software, including Word and Excel.
Extensive writing experience.
Demonstrated ability to exercise sound judgment and manage conflict, including Appropriate handling of all confidential matters.
Strong organizational skills and the experience and knowledge to balance multiple projects simultaneously.
Problem sensitivity awareness and the ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem; it only involves recognizing that there is a problem.
Must be able to respond rapidly in emergency situations.
Must possess strong organizational, time management, communication, and interpersonal skills.
Contact with personnel within the district, as well as with customers and vendors.
Will work under the direct supervision of the department supervisor to complete day-to-day tasks.
Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy.
Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues.
Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service.
For schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless they have received approved leave.
Any deviation from assigned hours must be approved in advance by the employee’s supervisor or building administrator.
All employees are required to report to work dressed in a manner that reflects a positive image of Omaha Public Schools and is appropriate for their position.
Obtaining and providing verification of all licenses, certificates, and other requirements for the position (e.g., Paraprofessionals obtaining “Highly Qualified status,” etc.), as identified, and maintaining all licenses, certificates, and requirements for your position throughout employment.
A background check that demonstrates to OPS that the background is acceptable for the position.
Verification of U.S. citizenship or legal authorization to work in the United States.
Successful completion of a pre-employment drug test (if required for the position offered).
Successful completion of a tuberculosis skin test (if required for the position offered).
Successful completion of a pre-employment medical examination to determine the ability to safely and effectively perform the essential functions of the position.

Nice To Haves

Minimum one to three years of project management experience, preferred.
Knowledge of the K-12 educational environment and/or post-secondary dual enrollment is preferred.

Responsibilities

Assists with districtwide dual enrollment implementation.
Coordinates administrative functions and activities related to dual enrollment expansion across all high school campuses.
Supports the continuous improvement of dual enrollment procedures and systems to streamline project operations.
Follows district policies, state regulations, post-secondary agreements, and FERPA requirements.
Tracks required forms, deadlines, approvals, and other project requirements and follows up with appropriate staff to support timely completion.
Coordinates efforts with schools and college partners to support dual enrollment scheduling, registration, enrollment, and student participation.
Supports Access College Early (ACE)Scholarship enrollment cycles and monitors participation trends.
Collaborates with the Research department team to obtain data to monitor enrollment, attainment, persistence, grade point average, attendance, and "On-Track" indicators.
Participate in monthly contact review meetings and quarterly progress-monitoring meetings.
Supports the development and maintenance of the dual-enrollment reporting database and the SharePoint evidence collection system.
Develops and maintains project artifacts, progress reports, implementation documentation, and evaluation evidence.
Prepares annual grant progress reports and outcome summaries for review and approval by Administration.
Maintains dual enrollment-related informational resources.
Supports communication efforts with school dual-enrollment coordinators, postsecondary navigators, and administrators regarding dual enrollment, college readiness, financial literacy, FAFSA, career pathways, and industry certifications.
Coordinates the scheduling of activities among secondary schools, colleges, universities, businesses, and community organizations.
Facilitates project orientation, stakeholder engagement, and partnership meetings quarterly or more often as needed.
Works collaboratively with internal and external dual enrollment support staff to ensure continuity of student services and information.
Supports the organization and maintenance of the program evaluation process.
Assist with baseline data collection, cohort identification, and outcome evaluation.
Supports the districtwide progress-monitoring system for dual-enrollment implementation.
Performs other related tasks as assigned by supervisor and other central office administrators as designated by the Superintendent.