Dual Enrollment & Articulation Specialist

Stanislaus State•Turlock, CA

About The Position

The Dual Enrollment & Articulation Specialist is a full-time Administrative Analyst/Specialist – Exempt I position in Student Records, available on or after January 1, 2027. Under general supervision, the incumbent coordinates assigned University dual-enrollment partnerships and articulation agreements with regional high schools, school districts, California Community Colleges, and other educational institutions. The role supports academic pathways, maintains related program information and documentation, applies established University, CSU, state, and intersegmental requirements, and prepares reports, analyses, and recommendations to support program administration and process improvement. The position coordinates articulation, dual-enrollment, transfer, and academic pathway programs; manages agreements and related documentation; maintains course equivalency and partnership information; and works with internal and external partners. It also supports program operations, records, databases, scheduling, transactions, budget and participation tracking, and assigned system testing and data validation. The incumbent researches applicable requirements, monitors curriculum and policy changes, analyzes program information, prepares reports and recommendations, and helps improve processes. The role provides procedural guidance, develops and delivers training and informational materials, and may support other areas as directed. Additional training or certification may be required based on department or campus needs.

Requirements

Bachelor's degree and/or equivalent training.
Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
General knowledge and skills in the applicable administrative and/or program field, with foundational knowledge of public administration principles, practices, and methods.
Working knowledge of general practices, programs, and/or the administrative specialty, and basic knowledge of and ability to apply fundamental concepts.
Working knowledge of budget policies and procedures.
Ability to learn, interpret, and apply policies and procedures affecting the applicable program, organizational unit, and/or administrative specialty.
Knowledge of basic research and statistical analysis methods and procedures, and ability to apply them.
Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
Ability to organize and plan work and projects, including handling multiple priorities.
Ability to make independent decisions and exercise sound judgment.
Ability to compile, write, and present reports related to the program or administrative specialty.
Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
Satisfactory completion of a background check is required for employment.
Must be lawfully authorized to work in the United States.

Nice To Haves

Two years of experience in higher education, K–12 education, Academic Affairs, enrollment management, articulation, transfer services, dual enrollment, curriculum, admissions, registrar services, academic advising, educational partnerships, or a related field.
Bachelor’s degree from an accredited four-year college or university.
Prior experience in a CSU or higher education setting.
Experience coordinating dual enrollment, concurrent enrollment, early college, or other K–12/higher education partnership activities.
Experience supporting articulation, curriculum review, transfer credit, general education, or academic pathway activities.
Experience working with California Community Colleges and/or California public school districts.
Experience coordinating projects or processes involving multiple departments or organizations.
Experience with ASSIST, C-ID, TES, curriculum management systems, student information systems, degree audit systems, or comparable technologies.
Knowledge of Associate Degrees for Transfer, Transfer Model Curricula, Cal-GETC, C-ID, and related California transfer initiatives.

Responsibilities

Coordinate assigned articulation, dual-enrollment, transfer, and academic pathway programs.
Coordinate the preparation, routing, renewal, and maintenance of approved articulation agreements and related documentation.
Maintain information related to course equivalencies, transfer pathways, academic partnerships, and program offerings.
Coordinate with schools, districts, community colleges, universities, academic departments, campus offices, and external partners regarding program requirements and timelines.
Prepare pathway maps, transfer information, and related resources in consultation with academic units.
Connect established academic pathway activities with recruitment, outreach, admissions, transfer, and advising services.
Serve as an operational resource for articulation and dual-enrollment inquiries, referring complex policy, exception, or approval matters to the appropriate administrator.
Represent the University in assigned articulation, transfer, and dual-enrollment meetings and activities.
Coordinate day-to-day administration, timelines, meetings, materials, correspondence, and logistics for assigned programs.
Maintain program files, databases, tracking logs, and information in applicable administrative, articulation, transfer, and student information systems.
Coordinate scheduling activities and maintain accurate timelines for program, articulation, dual-enrollment, and related academic processes.
Apply established University, CSU, state, and campus procedures to assigned administrative activities and transactions.
Process or coordinate purchase requests, travel documentation, reimbursements, and other program-related transactions in accordance with established procedures.
Track program participation, course offerings, partnership activities, expenditures, budget activity, and related information.
Coordinate system testing, data validation, maintenance, and implementation activities for assigned applications and processes.
Identify system or operational issues and coordinate appropriate resolutions with technical and administrative staff.
Research and apply established University, CSU, state, and intergovernmental requirements affecting assigned programs.
Collect, organize, and review information related to dual enrollment, articulation, transfer, academic pathways, and educational partnerships.
Monitor approved curriculum, policy, and requirement changes and communicate potential impacts to appropriate units and partners.
Identify administrative or operational issues, gaps, and inconsistencies and prepare recommendations for management review.
Compile information and documentation for reports, audits, reviews, and compliance activities.
Prepare summaries, reports, presentations, and recommendations related to assigned programs.
Provide procedural information and guidance to faculty, staff, academic departments, campus offices, and external partners.
Review the effectiveness of assigned program processes and identify trends or opportunities for improvement.
Recommend modifications to procedures, workflows, documentation, and coordination activities.
Support approved process improvements and coordinate implementation with affected units and partners.
Prepare and update procedural guides, forms, checklists, training materials, web content, and informational resources based on approved requirements.
Develop and provide training and consultation for faculty, staff, academic departments, advisors, and external partners.
Maintain documentation related to process improvements, implementation activities, and training.
Obtain additional training and/or certification as part of professional development when required based on department and/or campus needs.
Provide support to other areas as directed by an appropriate administrator and perform other duties as assigned.