Downtown Development Authority Operations and Grants Manager

CITY OF CHEYENNE•Cheyenne, WY

2d•$56,128 - $78,578•Onsite

About The Position

The Operations & Grants Manager is an experienced, highly organized, and mission-driven professional who is responsible for managing the day-to-day operations of the organization while leading project management, grant administration, financial oversight, compliance, and organizational systems. Oversees public-facing grant programs, tracks DDA projects, prepares financial reporting, supports annual audits, and helps ensure the successful implementation of the DDA's strategic priorities. Skilled in project management and thrives on organization, accountability, and execution. Comfortable managing budgets and compliance requirements, coordinating projects, working with stakeholders, and improving organizational systems.

Requirements

High school diploma or GED
Five (5) or more years of experience operations, project management, grant administration, or a related role
Experience in a municipal, public sector, downtown development authority, or nonprofit setting
Experience preparing board materials, meeting minutes, and governance documentation
Demonstrated success building or improving internal systems and workflows
Experience with financial recordkeeping, budget tracking, invoice processing, & basic accounting functions
Proven ability to manage multiple projects and deadlines simultaneously with a high degree of accuracy
Strong proficiency in Microsoft Office and Google Workspace
Excellent written and verbal communication skills
Ability to work independently and take initiative with minimal supervision
Familiarity with local government operations, procurement, and public funding requirements
Demonstrated experience managing grants, contracts, or funded programs including compliance, documentation, and reporting
Experience serving as or supporting a fiscal officer
Knowledge of state or federal grant compliance frameworks
Full lifecycle grant management including compliance, reimbursement, and reporting.
Budget monitoring, accounts payable/receivable, audit preparation, and fiscal recordkeeping.
Proficiency in project management tools such as Monday.com, Asana, or equivalent.
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Docs, Sheets, Slides, or related productivity tools.
Familiarity with local government, DDAs, procurement, and public funding processes.
Knowledge of grant compliance, contract obligations, and local/state/federal funding requirements.
Organized filing systems, audit trails, and documentation standards.
Experience preparing agendas, board packets, minutes, and governance-related materials.
Capable of working both independently and collaboratively.

Nice To Haves

Bachelor’s degree in business, public administration, nonprofit management, finance, accounting, or related field
Three (3) or more years of experience operations, project management, grant administration, or a related role

Responsibilities

Manage and track implementation and progress of DDA programs, strategic initiatives, capital and public improvement projects, ensuring initiatives remain on schedule, within budget, and aligned with organizational goals.
Develop and maintain project schedules, work plans, timelines, deliverables, and milestone tracking systems; maintain project records, agreements, documentation, and reporting requirements.
Establish accountability systems, metrics and reporting tools that help leadership and the Board monitor organizational performance.
Serve as the primary administrator for DDA grant and incentive programs including façade grants, sidewalk improvement grants, construction assistance programs, business incentive programs, and future funding initiatives.
Manage DDA grant application processes, eligibility review, award documentation, reimbursement requests, compliance requirements, and grant closeout.
Maintain program records, performance metrics, and reporting systems; monitor funded projects to ensure compliance with program requirements and funding agreements.
Prepare reports, recommendations, and updates regarding program activity, outcomes, and effectiveness.
Develop and refine grant program policies, procedures, forms, and administration processes.
Maintain DDA financial records and supporting documentation; assist in monthly financial report preparation for the Executive Director, Board Treasurer, and Board of Directors.
Process invoices, reimbursements, grant payments, and other financial transactions; monitor budgets and prepare budget-to-actual reporting; track project and grant expenditures and maintain supporting documentation.
Coordinate annual audits, support external accounting partners, and maintain records required for audits, financial reviews, grants, and compliance requirements.
Ensure compliance with organizational financial policies, contracts, grant requirements, reporting obligations, and applicable regulations.
Prepare reports, presentations, financial summaries, grant updates, meeting minutes, and project status reports.
Coordinate Board meeting logistics, agendas, packets, supporting materials, and meeting documentation.
Track organizational priorities, action items, deadlines, and Board directives.
Support the Executive Director in implementing Board priorities and organizational goals.
Develop and improve internal systems, workflows, procedures, and operational processes that support organizational effectiveness.
Research, identify, and monitor grant opportunities that align with DDA priorities and strategic initiatives.
Assist the Executive Director in preparing and submitting grant applications and funding requests.
Coordinate supporting documentation, project information, budgets, schedules, and reporting required for grant submissions.
Manage post-award reporting, compliance tracking, reimbursement requests, and grant documentation.
Maintain a grant calendar and funding pipeline to support future organizational opportunities.
Perform other duties as assigned.