DOT-Fleet Compliance Supervisor

HOLT Group•San Antonio, TX

2d•Onsite

About The Position

The DOT/Fleet Compliance Supervisor is responsible for the overall management of documentation, record keeping, providing support for training program content and ensuring HOLT’s compliance to Federal Motor Carrier Safety Administration (FMCSA) regulations. The incumbent in this position is expected to model the following practices on a daily basis: Demonstrate alignment with the company's mission and core business values; Collaborate with key internal/external resources; Participate in ongoing self-development.

Requirements

Expert working knowledge of 49 CFR, State and Federal motor carrier safety regulations
DOT compliance management is required
Exceptional computer skills in MS Office including data manipulation and presentation techniques
Track and record of reducing site incident rates and communicate safety awareness
Strong communication skills both verbal and written
Ability to multitask in an environment of changing priorities
Training module generation that aligns with policy and procedure; training facilitation skills to keep internal customers engaged
Ability to supervise and oversee the work of others. This includes internal and external personnel
Proven self-starter with a track record of managing multiple complex tasks with the ability to work across multiple functional areas internally and externally
Excellent problem-solving and critical-thinking skills and an ability to identify problems, design and articulate solutions, and implement change
Strong customer service skills; prefer experience in service oriented industry such as outsourced service providers or construction companies
Ability to analyze the root cause during incident investigations (FMEA, Taproot, 5 Why’s) and provide professional report out
High school diploma or equivalent with additional specialized/technical training or some college
A minimum of ten years of DOT or FMSCA Compliance experience required
Valid driver’s license required

Nice To Haves

FMSCA Certified Vehicle Inspector, FMSCA Certified Safety Investigator or Safety Auditor, NTC FMSCA Instructor Certification preferred
A commercial driver’s license preferred

Responsibilities

Develops, evaluates, and influences effective and consistent productivity and teamwork to ensure the delivery of Legendary Customer Service (LCS)
Models, promotes, reinforces, and rewards the consistent use of HOLT’s Values Based Leadership (VBL) tools, models and processes to ensure alignment with our Vision, Values, and Mission
Manages the DOT-Fleet Compliance function for the organization, ensuring adherence to all legal requirements and successful implementation of any applicable updates to legal requirements
Maintains employee’s driver qualification files per DOT guidelines such as; ensuring employees’ driver license/CDL, medical cards, drug history, MVR, crash information, Hour-Of-Service, and vehicle maintenance information are properly documented file in accordance to standards
Ensures that we operate in full accordance with the FMCSR and stays current with changes; provides updates on such
Ensures that our CSA scores and associated BASIC information is accurate; offers recommendations and action plan based on data and trends or inaccuracies
Reviews and tracks DOT inspections - maintaining roadside inspection files and conduct audits of reports; maintain local/state/federal required documentation for DOT inspection and driver records to per regulatory requirement
Maintains a vehicle accident register to comply with Federal, State, and/or Company procedures
Performs desk-top audit of 3rd party trucking companies, evaluates drivers, using data to develop trends; audits records, audits drivers against policy and procedures
Supports training to supervisors and drivers, review Learning Management System training content; assist with the development of training modules and facilitating onsite training to technicians, drivers, and managers on a variety of driving compliance topics
Facilitates vehicle inspection training sessions to supervisors and managers on vehicle inspection procedures and requirements, and audit inspections performed
Provides on-site inspections of Commercial Motor Vehicle equipment to align with Federal and/or State requirements
Reviews and reports on audit results, recommends safety regulation procedures, updates programs, and track hazard corrective actions to completion
Serves as a resource to review and offer input and approval on driver applicants relative to their past employment and driving record
As applicable, will support efforts to ensure driver safety performance through the use of our onboard computer system and associated monitoring systems
Represents organization to external stakeholders such as customers or regulatory agencies, support customer audits, legal proceedings and/or depositions
Works safely at all times and adheres to all applicable safety policies; complies with all company policies, procedures, and standards
Performs other duties as assigned