DOT Compliance Coordinator

Wilkerson Crane Rental•Bonner Springs, KS

3d•Onsite

About The Position

The DOT Compliance Coordinator will develop and maintain the Company’s DOT/FMCSA compliance program as well as lead the deployment of and maintain the telematics and electronic logging platform for the regulated fleet. This role is expected to support the Company’s project work in multiple locations as assigned. Travel will be required.

Requirements

5+ years managing DOT/FMCSA compliance for a multi-location commercial fleet
Clean driving record
Working knowledge of the FMCSRs, particularly Parts 382, 383, 391, 395, and 396
Hands-on administrative experience with a telematics/ELD platform (Samsara preferred) including configuration, exception management, and reporting
Demonstrated experience preparing for and responding to FMCSA compliance reviews
Ability to exercise independent judgment and make binding compliance determinations
Excellent cross-departmental communication skills

Nice To Haves

Crane, heavy haul, or specialized transportation experience
Oversize/overweight permitting interaction with HOS planning
Project management of a multi-phase technology rollout
Experience training non-technical field personnel
CDL held or prior commercial driving experience

Responsibilities

Lead program implementation across the regulated fleet as scoped by the population determination, with vendor professional services and Service department support for hardware installation
Serve as the company's subject matter expert and primary administrator for the Samsara platform (ELD, HOS compliance, driver/vehicle event recorders, and related modules) and DOT-FMCSA compliance
Develop rollout plans, timelines, and unit-by-unit deployment tracking
Build and maintain documentation, SOPs, and training materials to support long-term program sustainability
Monitor fleet-wide DOT-FMCSA compliance, identify violations or risk trends, and drive corrective action
Stay current on FMCSA regulations and industry requirements, ensuring WCR's program meets or exceeds all federal and state mandates
Manage event recorder data for incident review, coaching, and risk mitigation purposes
Own, jointly with Legal, the written retention schedule for telematics, ELD, and event recorder data. Execute litigation-hold instructions suspending routine deletion upon notice of a claim, incident, or reasonably anticipated litigation.
Prepare compliance reporting and audit-ready documentation for leadership and regulatory review
Maintain Driver Qualification Files for regulated drivers
Perform annual review of permitting process, identify corrective actions / preventative actions (CAPA) and work with various departments and managers to deploy CAPA
Prepare for FMCSA regulatory audits and maintain appropriate records and filings in support of successful audits
Monitor and analyze BASIC percentiles and drive corrective action on the underlying compliance behaviors.
Partner closely with Safety on driver coaching, incident review, and risk reduction initiatives tied to ELD/event recorder data
Work with Operations to integrate compliance requirements into dispatch and scheduling practice, identifying process designs that achieve compliance with minimum operational disruption.
Coordinate with Fleet Management on unit onboarding/offboarding, hardware installation, and asset lifecycle tracking within Samsara
Align with Service on installation, maintenance, and technical troubleshooting of ELD hardware across all locations
Train drivers, dispatchers, and location-level staff on ELD use, HOS rules, and Samsara tools
Act as the escalation point for field-level technical or compliance questions
Support new hire onboarding and driver separation processes as they relate to ELD/Samsara data