Donor Services Coordinator

Common Heart, Inc•Lake Park, NC

2d•$15 - $17•Onsite

About The Position

Founded in 2006, Common Heart works to create a “small revolution of kindness” in our community to eradicate food insecurity and eliminate generational poverty. Common Heart serves under-resourced families and individuals in Union County, NC, and the surrounding area through 15 food pantry outreaches and Economic Empowerment programs. We are seeking a detail-oriented and organized Donor Services Coordinator to join our team. This position plays a vital role in ensuring donor information is accurate, financial records are properly documented, and our generous donors receive the acknowledgment they deserve. The successful candidate must embrace Common Heart’s mission of serving and empowering our neighbors with kindness and compassion.

Requirements

Highly organized with strong attention to detail and a commitment to accuracy.
Excellent written and verbal communication skills.
High degree of initiative and ability to manage multiple deadlines.
Proficiency in Google Workspace or Microsoft Office.
Ability to handle sensitive financial information with total confidentiality.
Alignment with Common Heart core values: Intentional Kindness, Active Engagement, Initiative, Collaboration, and Servant Leadership.
Minimum of a High School Diploma or equivalent.
Previous experience in administrative support, data entry, bookkeeping, or donor services.
Must be able to communicate effectively in person, by telephone, and electronically.
A background check, reference check, and drug screening are required for this position.

Nice To Haves

Familiarity with Keela or other Donor CRM, QuickBooks, Stripe, and other nonprofit fundraising environments.
Ability to learn and effectively use donor-management and payment-processing systems.

Responsibilities

Maintaining accurate records in Keela (our CRM), entering donations from various sources, and generating giving reports.
Researching and matching donations from online platforms, checks, and donor-advised funds, and preparing information for QuickBooks.
Promptly and courteously contacting donors regarding unsuccessful payments or updates to their information.
Investigating discrepancies and reconciling Keela records with accounting records monthly.
Monitoring giving platforms and employee-matching agencies for incoming donations and administrative requirements.
Providing general administrative assistance to the Engagement Director and participating in staff meetings and planning sessions.