Donor Engagement Coordinator (Advancement)/ Career Opportunity
About The Position
The Donor Engagement Coordinator provides comprehensive administrative, event, and donor engagement support to Chautauqua Institution’s Advancement Office. The position helps strengthen relationships with volunteers, donors, and community partners while supporting fundraising and recognition initiatives. It is based on the Institution’s main campus in Chautauqua, New York, and is not eligible for remote work. The successful candidate must reside in Chautauqua County, NY year-round. Regular hours are 9 a.m. to 5 p.m. between Labor Day and Memorial Day, totaling 37.5 hours per week. The schedule may include additional hours and evening commitments between Memorial Day and Labor Day. Evening and weekend work is required as needed based on event schedules and volunteer support needs. The compensation starts at $19.00 per hour and may be up to $21.00 per hour based on demonstrated experience or advanced education. Chautauqua Institution describes itself as a not-for-profit global convener focused on dialogue through the arts, education, religion, and recreation.
Requirements
- Bachelor’s degree or equivalent experience in nonprofit administration, fundraising, communications, or a related field.
- Strong organizational skills and exceptional attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Professional demeanor and a strong commitment to customer service and relationship-building.
- Ability to work evenings and weekends as needed.
- Must reside in Chautauqua County, NY year-round.
- Relationship-driven and service-oriented.
- Highly organized and proactive.
- Collaborative team player.
- Discreet and able to handle confidential information.
- Flexible and adaptable to seasonal workload fluctuations.
Nice To Haves
- Two or more years of experience in development, donor relations, event coordination, or administrative support.
- Proficiency in Microsoft Office and donor database systems.
Responsibilities
- Manage and provide administrative and event support for associate fundraisers, Chautauqua Fund Volunteers, NOW Generation Council Members, Friends of and Community Group Volunteers, and Advancement staff.
- Support the planning and execution of recognition and sponsorship events.
- Oversee and administer the employee giving program.
- Manage a portfolio of approximately 25 donors and build and maintain meaningful relationships with them.
- Assist with donor acknowledgements, particularly during high-volume periods.
- Assist with stewardship for tribute and memorial giving programs, including trees, bricks, benches, and other commemorative gifts.
- Assist with stewardship for scholarship donors, including donor notifications and student impact reporting.
- Perform administrative tasks and general office management for the Advancement Office.
- Serve as the primary administrator for the [email protected] email inbox and advancement phone.
- Manage incoming and outgoing office mail.
- Provide event logistics and on-site support, including evenings and weekends as required.
- Perform other duties as assigned.
Benefits
- National health insurance network with Highmark
- Flexible spending or health savings account options
- Dental insurance
- Vision insurance
- Complimentary life insurance
- Wellness incentives
- Employee assistance program
- Supplemental life insurance
- Long-term disability options
- Discretionary employer retirement plan contribution, recently 6% of gross compensation following the designated service period
- Traditional Chautauqua gate pass at no cost, providing access to many Amphitheater programs
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
