Donor Engagement Coordinator (Advancement)/ Career Opportunity

Chautauqua Institution•Town of Chautauqua, NY

1d•$19 - $21•Onsite

About The Position

The Donor Engagement Coordinator provides comprehensive administrative event and donor engagement support to the Advancement Office. This position plays a key role in strengthening relationships with volunteers, donors, and community partners while ensuring the smooth execution of fundraising and recognition initiatives. This role requires flexibility, as evening and weekend hours will be required based on event schedules and volunteer support needs. The successful candidate must be based in Chautauqua County, NY year-round.

Requirements

Bachelor’s degree or equivalent experience in nonprofit administration, fundraising, communications, or related fields.
2+ years of experience in development, donor relations, event coordination, or administrative support preferred.
Strong organizational skills and exceptional attention to detail.
Excellent written and verbal communication skills.
Demonstrated ability to manage multiple priorities in a fast-paced environment.
Professional demeanor with a strong commitment to customer service and relationship-building.
Proficiency in Microsoft Office and donor database systems preferred.
Ability to work evenings and weekends as needed.
Must reside in Chautauqua County, NY year-round.
Relationship-driven and service-oriented.
Highly organized and proactive.
Collaborative team player.
Discreet and able to handle confidential information.
Flexible and adaptable to seasonal workload fluctuations.

Responsibilities

Manage and provide administrative and event support for associate fundraisers, including Chautauqua Fund Volunteers, NOW Generation Council Members, Friends of and Community Group Volunteers, and Advancement staff.
Support planning and execution of recognition and sponsorship events.
Oversee and administer the employee giving program.
Manage a portfolio of approximately 25 donors, building and maintaining meaningful relationships.
Assist with donor acknowledgements, particularly during high-volume periods.
Assist with stewardship for tribute and memorial giving programs, including trees, bricks, benches, and other commemorative gifts.
Assist with stewardship for scholarship donors, including donor notifications and student impact reporting.
Perform administrative tasks for the Advancement Office, including general office management.
Serve as the primary administrator for the [email protected] email inbox and advancement phone.
Manage incoming and outgoing office mail.
Provide event logistics and on-site support, including evenings and weekends as required.
Other duties as assigned.

Benefits

National health insurance network with Highmark
Flexible spend (or health savings) account options
Dental and vision insurance
Complimentary life insurance
Wellness incentives
Employee assistance program
Supplemental life insurance
Long-term disability options
Discretionary employer retirement plan contribution (recently 6% of gross compensation following the designated service period)
Traditional Chautauqua gate pass