Donor Engagement and Events Officer

Vizcaya Museum and Gardens Trust Inc•Miami, FL

2d•Hybrid

About The Position

Vizcaya Museum and Gardens is seeking a Donor Engagement and Events Officer to join its Advancement team. This role is responsible for creating exceptional donor experiences that generate over $2 million annually through signature events, while deepening relationships with committed supporters. The position requires strategic thinking, donor engagement, and hands-on execution, including leading fundraising events, identifying opportunities to introduce Vizcaya to supporters and partners, and maintaining engagement with sponsors, volunteers, and donors. The Donor Engagement and Events Officer will play a central role in Vizcaya’s upcoming comprehensive fundraising campaign of $100+ million, contributing to building donor relationships and community champions.

Requirements

At least 5+ years of work experience in nonprofit fundraising with a demonstrated track record in both revenue generation and donor relationship management.
Bachelor's degree in nonprofit administration, hospitality management, or Marketing preferred.
Experience planning and executing large-scale fundraising events with revenue targets exceeding $1 million.
Proven success securing sponsorships, including corporate, individual and in-kind support.
Experience working closely with volunteer committees and leveraging peer networks to achieve fundraising goals.
Demonstrated project management, communication and interpersonal skills.
Positive attitude, commitment to collaboration and excellent customer service, problem solver with poise and grace under pressure.
English fluency required.
Proficiency with Microsoft Office.

Nice To Haves

CRM and event management software experience helpful.
Spanish, Haitian Creole and other language skills.

Responsibilities

Lead planning and execution of Vizcaya’s signature fundraising events—the Vizcaya Ball and Preservation Luncheon—with direct accountability for fundraising goals of more than $2 million in annual revenue.
Partner with event Co-chairs and volunteer committee leadership to design and execute compelling donor experiences; guide peer-to-peer outreach, manage meeting schedule, track progress and sustain strong volunteer engagement throughout the event cycle.
In collaboration with the Director of Corporate and Foundation Giving, design and execute comprehensive sponsorship proposals —securing new corporate partners and individual underwriting while deepening existing relationships; actively pursue and steward in-kind donors to enhance events and reduce costs.
Manage all event logistics, including timelines, budgets, vendor negotiations, contracts, and on-site coordination, ensuring a seamless and exceptional experience within Vizcaya’s historic setting.
Collaborate with internal departments to coordinate on-site requirements and navigate the unique considerations of programming within a National Historic Landmark.
Drive revenue growth by continuously evaluating ticketing structures, sponsorship levels, and engagement approaches to increase results year over year.
Leverage events strategically to advance donor relationships—ensuring consistent follow-up, stewardship touchpoints, and integration into moves management and solicitation plans beyond event day.
Collaborate with the Marketing Team to develop compelling event communications and materials aligned with Vizcaya brand and fundraising goals.
Plan and execute campaign-related cultivation, milestone and recognition events.
Maintain an active, year-round portfolio of event attendees, sponsors, and high-capacity prospects—deepening relationships through intentional cultivation and stewardship.
Partner with Advancement team members to support donor and member events, including the annual Lunch and Learn Series, Gilded Edge Next Gen events and membership appreciation initiatives.
Identify and develop new opportunities, including community-facing experiences, to introduce prospective supporters to Vizcaya and expand the institution’s base of support.
Advance Vizcaya’s mission, vision and strategic priorities through fundraising and donor engagement initiatives.
Collaborate across the Advancement Team to support campaign, membership and annual fund goals outlined in the strategic plan.
Foster strong relationships with internal and external stakeholders.
Manage budgets responsibly and comply with organizational policies.
Participate in cross-functional initiatives and organizational activities.
Represent Vizcaya at industry meetings and community events as appropriate.