Coordinator, Donor Engagement

Capital Area Food Bank•Washington, DC

1d•Onsite

About The Position

The Capital Area Food Bank (CAFB) is seeking individuals with strong ideas and a passion to address the complex interrelated issues of food security, poverty, and equity. CAFB is expanding its efforts by providing food for today and addressing the root causes of hunger through partnerships with organizations offering critical services like job training, healthcare, and education. The organization believes that food has the power to transform lives and move everyone forward. The Donor Engagement Coordinator will support the planning, execution, and follow-up of fundraising and donor engagement events, while also providing operational support to the Mid-Level and Major Gifts teams. This role also supports staff appreciation events in partnership with the Culture Committee. The position requires strong organizational and project management skills, attention to detail, and the ability to balance multiple priorities in a fast-paced development environment. A deep commitment to the mission and values of the Capital Area Food Bank is essential.

Requirements

1-2 years of fundraising, events management, or equivalent experience preferred
Strong project management skills with exceptional attention to detail, organization, and deadline management.
Excellent verbal, written, and interpersonal communication skills, with the ability to tailor messaging to diverse audiences.
Proven ability to work collaboratively across departments and with external stakeholders, including sponsors, volunteers, donors, and board members.
Comfort reviewing and synthesizing information quickly.
High attention to detail.
Maintains professional discretion handling confidential donor information.
Proficiency with Microsoft Office.
Experience with a CRM system, such as Salesforce, preferred.
Willingness to work occasional evenings and weekends as required by event schedules.
Regular and punctual attendance is required.
High integrity, emotional intelligence, and the ability to represent the Food Bank with professionalism and enthusiasm.

Nice To Haves

Experience with a CRM system, such as Salesforce, preferred.

Responsibilities

Support the planning and execution of donor engagement, cultivation, and stewardship events.
Provide administrative and logistical support for the “At the Table” series, including tracking event timelines, guest lists, invitations, RSVPs, sponsor benefits, briefing needs, and other planning details.
Help coordinate donor events, small gatherings, tours, briefings, and other touchpoints that deepen donor connection to CAFB’s work.
Manage event logistics, including invitation lists, nametags, briefing materials, event supplies, room setup, catering coordination, run-of-show documents, and follow-up tracking.
Provide administrative and logistical support for the Fundraising Engagement Committee, including meeting scheduling, materials, notes, follow-up tracking, and committee communications.
Help track Fundraising Engagement Committee member engagement, introductions, event attendance, sponsorship leads, in-kind opportunities, and other next steps connected to the committee’s fundraising and relationship-building goals.
Maintain event checklists, timelines, vendor information, sponsor tracking documents, and internal systems so donor engagement and event work is organized, consistent, and easy to use.
Ensure event-related donor engagement activity and next steps are captured appropriately in Salesforce.
Support stewardship efforts by helping prepare impact updates, donor notes, recognition materials, and personalized follow-up.
Conduct donor and prospect research to support cultivation, solicitation, and stewardship strategies.
Prepare donor and prospect briefing materials for meetings, tours, events, and other engagement opportunities.
Support prospecting by identifying new individuals, companies, foundations, and community connections aligned with CAFB’s priorities.
Maintain research files, briefing templates, stewardship tracking systems, and follow-up tools so donor engagement and prospecting work is organized and easy to use.
Coordinate with Development colleagues to ensure donor next steps, stewardship actions, and meeting follow-up are clear and consistently tracked.
Partner with the Director of Donor Engagement in stewarding event donors.
Work with the Director of Donor Engagement and Culture Committee to organize and produce employee appreciation events for CAFB staff and their families.
Provide logistical support for monthly staff lunches, including catering coordination, room setup, supplies, and day-of support.
Maintain simple checklists, timelines, and vendor/contact information to ensure recurring staff events are planned consistently and efficiently.
Perform other duties as assigned.