Documentation Control Specialist
SIGNATURE SOLAR LLC•Sulphur Springs, TX
•Onsite
About The Position
The Document Control Specialist is responsible for maintaining consistent document organization, accessibility, and version control across the enterprise. This role supports Business Administration and cross-functional teams by ensuring critical documentation is accurate, structured, and easily accessible. This position helps improve operational efficiency by reducing duplication, improving access to information, and ensuring consistency across document management practices.
Requirements
- Strong communication and collaboration skills
- Strong attention to detail and organizational skills
- Ability to manage multiple priorities and maintain accuracy
- 2–4 years of experience in document control, administration, or operations support
- Experience with SharePoint, Teams, or document management systems
Responsibilities
- Maintain centralized document repositories (SharePoint, Teams, etc.)
- Ensure documents are properly organized, categorized, and accessible
- Support ongoing upkeep and structure of enterprise documentation
- Establish and maintain naming conventions and version control practices
- Ensure teams are working from current and accurate documentation
- Reduce duplication and outdated file usage
- Partner with Legal, Finance, Operations, and other teams on document needs
- Support document workflows including approvals, updates, and archiving
- Assist with preparation and organization of documentation for projects and initiatives
- Identify inefficiencies in document handling and recommend improvements
- Support standardization of document processes across entities
- Contribute to development of document management best practices
- All other duties assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
