DOCUMENT SPECIALIST

Law Offices of Bradley S Dworkin P C • Chicago, IL

5d • $21 - $22 • Onsite

About The Position

The Document Manager plays a crucial role in overseeing the organization, maintenance, and accessibility of legal documents. The specific duties may vary depending on the size and structure of the law firm.

Requirements

• High school diploma or equivalent
• Proficiency in basic Microsoft Office applications
• Ability to multitask and prioritize tasks effectively
• Excellent organizational skills with attention to detail
• Motivated self-starter who takes initiative to see tasks through to completion
• Strong written and verbal communication skills

Nice To Haves

• Illinois Notary preferred

Responsibilities

• Document Organization: The Document Manager ensures that all legal documents, including contracts, pleadings, motions, discovery materials, and client communications, are properly organized and uploaded to the corresponding case file.
• Document Retrieval: Responding to requests for specific documents, whether from attorneys, paralegals, or other staff members. This requires an efficient and organized approach to retrieve information promptly.
• Inbound and Outbound Mail: Oversee the comprehensive management of inbound and outbound physical mail.
• Quality Control: Ensuring the accuracy and completeness of documents. This includes verifying that all necessary signatures, dates, and attachments are present.
• Manage Supplies/Equipment: Efficiently oversee the management and upkeep of office supplies and firm equipment.

Benefits

• Comprehensive Insurance Coverage: Health, dental, vision, HSA, FSA, and pet insurance
• 401(k) Retirement Plan: Employer match of 3%, plus 50% match on contributions up to 5%
• Paid Time Off: Start with 15 vacation days, with additional days earned based on your years of service. 3 floating holidays, sick leave begins accruing immediately upon hire, giving you flexibility and support from day one.
• Paid Leave Act: Available after 60 days of employment
• Voluntary Benefits: From dental and vision to life insurance, pet insurance, and more
• Tuition Reimbursement: Up to $4,000 annually for approved educational expenses
• Professional Development: Ongoing training and development opportunities to support career growth
• Positive Workplace Culture: Supportive, collaborative, and inclusive environment
• Employee Engagement: Regular programs and initiatives to foster team connection and morale

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED