Document Specialist

JLL • Juncos, PR

1d • $45,000 - $47,600 • Onsite

About The Position

We are seeking a detail-oriented Document Specialist to support our facilities programs within a GMP pharmaceutical manufacturing environment. This role is responsible for maintaining accurate documentation, records management, and administrative support for all facilities services activities to ensure regulatory compliance and program effectiveness.

Requirements

• 2+ years’ experience in document management or administrative roles
• Experience with GMP documentation requirements in pharmaceutical or regulated manufacturing environments.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong attention to detail and accuracy in data entry and record keeping
• Excellent organizational and time management skills

Nice To Haves

• Associate's degree preferred
• Experience with electronic document management systems
• Knowledge of pest control operations and terminology
• Familiarity with FDA regulations and pharmaceutical compliance requirements
• Experience with quality management systems and audit processes
• Ability to work in office environment with occasional facility inspections
• Basic computer skills and ability to work with electronic databases

Responsibilities

• Maintain comprehensive pest control records, inspection logs, and compliance documentation in accordance with GMP requirements.
• Ensure all pest control and facilities programs documentation meets FDA and regulatory standards for pharmaceutical manufacturing.
• Accurately enter pest monitoring data, inspection results, and corrective actions into tracking systems.
• Verify data accuracy and completeness of vendor-submitted reports and documentation.
• Maintain digital and physical filing systems for easy retrieval during audits and inspections.
• Prepare pest control and facilities programs documentation packages for regulatory inspections and internal audits.
• Ensure all facilities services documentation follow established timelines and regulatory requirements.
• Schedule pest control services and coordinate with vendors for documentation requirements.
• Distribute pest control reports and updates to relevant stakeholders
• Maintain vendor documentation including certifications, licenses, and service agreement.
• Review pest control and facilities services documentation for accuracy, completeness, and compliance
• Identify and resolve documentation discrepancies or gaps
• Support corrective action documentation and follow-up activities
• Interface with pest control manager, quality assurance, and operations teams regarding documentation needs.
• Provide administrative support for pest control investigations and incident reporting
• Assist with training material preparation and documentation updates

Benefits

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree