Document Specialist I

Holman • Mount Laurel, NJ

6d • Onsite

About The Position

The Document Specialist I - Storage is responsible for managing both short-term and long-term document storage, ensuring all documents are organized, securely stored, and easily retrievable. This role involves maintaining the integrity of both pre-requisite (short-term) and title vault (long-term) documentation, as well as providing administrative support. The individual in this position will be proficient in Microsoft Office as well as other relevant technology platforms to Holman and will demonstrate strong time management skills and ensure attention to detail in all tasks. A notary certification is a plus but not required for the position.

Requirements

• High School Diploma or equivalent required
• Process a high volume of data entry and/or mailing of documents.
• Strong problem-solving skills and the ability to handle multiple tasks simultaneously
• Proficient in various desktop tools including MS Office Programs (i.e. Outlook, Excel, Word, PowerPoint, Project, Visio, SharePoint etc.)
• Ability to work independently and as part of a team
• Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
• 2-4 years’ experience in case management, administrative support, or customer service related fields
• Proficiency in a technical or functional area; knowledge of work processes and tools is generally limited to own area of responsibility or department
• Understanding of accounting principles and bookkeeping software may be required
• Reviewing and improving processes, methods, and tools to increase efficiency, accuracy, and security

Nice To Haves

• a degree in Business Administration or relevant field preferred
• Additional education, certifications, or other distinctions are a plus
• Previous experience in case management, administrative support, or customer service is a plus
• Notary certification is a plus but not required for the position

Responsibilities

• Oversees the short-term and long-term storage of physical Licensing documents
• Organize, barcode, and pull documents from storage
• Assists and supports team members (e.g., Document Specialist I – Processing) depending on capacity and development goals
• Perform all other duties and special projects as assigned

Benefits

• Health Insurance
• Vision Insurance
• Dental Insurance
• Life and Disability Insurance
• Flexible Spending and Health Savings Accounts
• Employee Assistance Program
• 401(k) plan with Company Match
• Paid Time Off (PTO)
• Paid Holidays, Bereavement, and Jury Duty
• Paid Pregnancy/Parental leave
• Paid Military Leave
• Tuition Reimbursement
• Paid sick leave benefit that meets the mandated requirements (for part-time and temporary employees in geographic areas with statutory paid sick leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED