Document Services Specialist

Ricoh • Boston, MA

4d • $21 - $25 • Onsite

About The Position

The Senior On‑Site Service Specialist provides daily operational support at a client site, delivering document production, mail services, equipment maintenance, and general facility support. This role operates high‑volume duplicating and production equipment and performs related tasks including copying, scanning, binding, shipping/receiving, and mail distribution. This position may also support reception functions on a temporary or occasional basis and assist with hospitality services, file services, call center activities, and light building support operations. Due to the elevated level of customer interaction, presentation, and telephone proficiency required, this role is classified as Senior On‑Site Services Specialist. The position reports to the Site Manager, Site Supervisor, or Assistant Site Manager, based on site configuration.

Requirements

• High school diploma or GED required
• 1–2 years of related work experience
• Basic computer proficiency, including Microsoft Office Suite

Nice To Haves

• Previous copy/print services experience preferred
• Valid driver’s license may be required
• Auto insurance coverage meeting Ricoh standards (if applicable)
• Working knowledge of copiers and related office equipment preferred
• Understanding of shipping and receiving procedures
• Basic electronics knowledge preferred

Responsibilities

• Operate high‑volume and production copy machines; perform binding and finishing work
• Conduct daily inspections of convenience copiers to ensure functionality and print quality
• Clear paper jams and escalate technical issues to service technicians
• Perform basic equipment troubleshooting and support
• Set up and maintain equipment (add toner, load paper, adjust settings)
• Perform document scanning and imaging services
• Provide temporary or occasional reception coverage as needed
• Maintain accurate records for management reports and supply inventories
• Distribute office supplies, fax transmissions, and mail to designated recipients
• Calculate job charges, maintain logs, and generate reports as required
• Respond to and coordinate customer service requests
• Perform filing, document purging, and archiving tasks per customer requests
• Deliver completed jobs within and between customer locations
• Maintain daily meter readings and service logs
• Travel between customer buildings when required
• Address customer inquiries regarding job status and feasibility
• Keep copier and supply areas clean, organized, and well stocked
• Perform shipping and receiving functions, including dock/mailroom duties
• Assist with meeting room and conference room setups
• Support building occupant moves within assigned facilities
• Perform light maintenance and cleaning duties as assigned
• Work occasional overtime, including evenings, weekends, or emergency response
• Operate bindery and finishing equipment such as paper cutters, shrink‑wrap machines, joggers, stackers, staplers, scales, and drills
• Use copiers, scanners, fax machines, postage meters, calculators, and basic PC applications
• Demonstrate understanding of the Ricoh Services Portfolio and supporting technologies
• Ensure accurate data entry for Ricoh MOR, SPG, and job logs
• Perform other duties as assigned

Benefits

• Medical insurance
• Dental insurance
• Life insurance
• Disability insurance
• Retirement Savings Plan (401K)
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Team member tuition assistance programs
• Paid vacation time
• Paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED