Document Specialist

Cooley LLP • Washington, DC

1d • $68,640 - $120,640 • Onsite

About The Position

Cooley is seeking a Document Specialist to join the Document Processing team. The Document Processing Specialist is responsible for providing document production and processing support. The Document Processing Specialist will work together with other document processing specialist and/or proofreader team members across both domestic/international locations and schedules in an effort to provide the highest level of customer service and quality. Responsibilities include, but are not limited to the following:
Schedule for Work Week :
Wednesday-Friday 3:30 PM-2:00 AM (PT)
Saturday 11:30 AM-10:00 PM (PT)

Requirements

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
• Available to work overtime and flexible schedule, as required
• Knowledge of Microsoft Office Suite, iManage, Visio, Acrobat, IntApp, eDictation, Litera, Compare and Best Authority
• Fast and accurate typing
• General understanding of personal computers
• Previous experience supporting multi-locations and time zones
• Previous legal document processing experience: 1. Document Specialist I: Minimum 1+ year prior document processing experience
• Previous legal document processing experience: 2. Document Specialist II: Minimum 5+ years prior document processing experience with proven software knowledge and document expertise
• Ability to professionally handle conflicting demands under extreme time constraints from practitioners and business professionals
• Ability to work independently and under pressure in a sedentary manner for long periods of time
• Excellent command of English language
• Ability to interact with team members at all levels in a professional and respectful manner at all times
• Ability to work through complex legal document markups and instructions in a timely and accurate manner
• Ability to prioritize various requests and deadlines simultaneously
• Proven ability to perform complex work in a timely manner and meet strict deadlines
• Exceptional attention to detail
• Familiarity with legal terminology and a variety of document formats used in legal work
• Reliable and punctual

Nice To Haves

• Bachelor’s degree

Responsibilities

• Create new documents and revise existing documents in Microsoft Word, Excel, PowerPoint, and Visio using conversion of electronic file or new input typing, or by downloading and reformatting documents from Internet resources such as EDGAR databases
• Reformat existing documents into Cooley templates and standard or custom formats
• Convert documents to Word, Excel, PowerPoint and Visio from a variety of applications and file formats, such as pdf
• Transcribe analog or digital dictation files
• Proofread all edits made or word-for-word for new input, or conversion projects for accuracy
• Troubleshoot issues in multiple software applications, including Word, Excel and PowerPoint
• Answer hotline calls, proxy on to user workstations and respond and resolve user document and software issues
• Create fill-in forms in Acrobat
• Create charts, graphs, tables and spreadsheets as requested
• Use email, including email with multiple attachments
• Transfer documents to/from secure file transfer platforms
• Conduct Internet, intranet, network and archive searches, as requested
• Download/Save/Print to PDF from various Data Sites
• Mark and generate Table of Contents and Table of Authorities (utilizing Best Authority)
• Perform redlines using Litera Compare and native Word
• Log work and cost recovery information
• All other duties as assigned or required

Benefits

• medical
• health savings account (with applicable medical plan)
• dental
• vision
• health and/or dependent care flexible spending accounts
• pre-tax commuter benefits
• life insurance
• AD&D
• long-term care coverage
• backup care for children and/or adults
• other parental support benefits
• firm-paid life insurance
• firm-paid AD&D
• firm-paid LTD
• short term medical benefits
• 20 days of Paid Time Off (“PTO”)
• 10 paid holidays
• generous parental leave
• fertility benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level