Document Specialist

McInnes Cooper

7h • Remote

About The Position

This full-time role is available for remote work and offers a unique schedule with Fridays and Saturdays off, later working hours, and mornings free. McInnes Cooper is seeking a motivated and proactive Document Specialist (Word Processor/WordPro Specialist) to join our team in a full-time permanent position. Working Sunday from 12:00 p.m. to 8:00 p.m. ADT and Monday through Thursday from 2:00 p.m. to 10:00 p.m. ADT, you'll be part of a collaborative, fast-paced environment where you'll continue to learn, develop your technical expertise, and support legal professionals across the firm. In this role, you will provide advanced document production and administrative support to lawyers and legal support staff, delivering high-quality work while contributing to a team committed to excellence and continuous growth. This opportunity is available for remote work within Canada, with the option to work from any of our office locations (Halifax, Sydney, St. John's, Fredericton, Moncton, Saint John, Charlottetown, and Toronto).

Requirements

• Office Administration, Legal Assistant diploma or other related education;
• Minimum five (5) years' related experience preferably with a legal professional services firm;
• Advanced-level technical skills in Microsoft Office required;
• Expert knowledge in Word, PowerPoint, Excel, Outlook, Kofax Power PDF, Adobe and Draftable;
• Knowledge of Canadian Legal Information Institute (CanLII), WestlawNext and other online services;
• Ability to type with a speed of 80-100 words per minute;
• Knowledge of legal terminology, documents and procedures an asset;
• Microsoft Office Specialist Certification is an asset;
• This position will require shift coverage outside of the role's normal work hours (7:30am - 3:30pm or 3:00pm - 10:00pm) on an average of 10 - 20 shifts per year to cover absences. This is a shared responsibility of the team.
• Highly-organized
• Strong client service skills
• Strong Typing Skills
• Advanced Microsoft Word Skills
• High attention to detail
• Strong communication skills
• Transcription
• Thrive in deadline-driven Environments
• Resourceful
• Problem-solving
• Experienced with Microsoft Office Programs

Nice To Haves

• Knowledge of legal terminology, documents and procedures an asset
• Microsoft Office Specialist Certification is an asset

Responsibilities

• Providing advanced support in document preparation including but not limited to:
• Providing advanced word functions including: Creating, formatting and editing Word documents including tables of contents, styles, cross-references, hyperlinking, automatic numbering, etc.; Corporate Organizational Charts; Email and mail merges (including envelopes/labels/name tags/tent cards); and, Formatting complex documents (e.g. factums, agreements, prospectuses, circulars, by-laws, etc.).
• Converting, creating, editing, combining, optimizing/condensing and preparing fillable and searchable PDF documents and forms;
• Troubleshoot documents including up to the coding level to identify and fix issues preventing proper editing and automation;
• Transcribing lengthy digital voice recognition, voice recorded and handwritten dictations;
• Comparing documents (Using Draftable and Word);
• Creating, formatting, and editing Excel sheets;
• Creating, formatting and editing PowerPoint presentations including updating backgrounds, combining presentations, adding transitions or animations, preparing slide notes, etc.;
• Create, open or insert documents such as organizational charts, bar graphs and pie charts, into Word and PDF documents.

Benefits

• Defined-benefit pension plan
• Firm-paid health and dental benefits from day one
• Health spending account
• Commuting allowance
• Personal (wellness) spending account
• Time for you: Including vacation, personal and sick days.
• Balancing life: Work from home / Flex work options available for many team members.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree