Document Imaging Specialist II

Texas A&M University System • College Station, TX

2d • Onsite

About The Position

The Document Imaging Specialist II, under supervision, prepares admissions-related documents for intradepartmental and external routing (entities include academic Colleges, academic departments, administrative departments, and external entities to the University). This is a part-time position; benefits are not available for this role.

Requirements

• High School diploma or equivalent combination of education and experience
• One year of related experience in general office or clerical work
• The ability to task-switch effectively and work cooperatively with others
• Knowledge of word processing and spreadsheet applications including Microsoft office and Google Suite
• Strong verbal and written communication skills

Responsibilities

• Utilizes Document Imaging Workflow System (DIWS) and COMPASS to process applications and admissions-related documents.
• Maintains the DIWS and in the retrieval and storage of documents as part of official records retention requirements.
• Scans admissions documents and reviews computerized imaging indexes to ensure accuracy and adherence to quality standards.
• Analyzes subject matter of documents to ensure accurate indexing for the DIWS.
• Validates documents for release into the DIWS.
• Maintains and utilizes appropriate logs for imaging work.
• Assists with the imaging and reporting for electronic transcripts.
• Approves the quality and accuracy of documents to be stored in the Imaging System.
• Performs image manipulation functions.
• Assists with data management and reconciliation for electronic transcripts.
• Works to improve operations and streamline work processes to enhance service to applicants.
• Assists with name searching and assignment of UINs.
• Assists with opening and preparing mail for processing.
• Assists with the batching of documents for storage and retention.
• Assists with large scale admissions mailouts.
• Assists with efforts to engage applicants and connect them their returned materials.
• Assists with the reporting and cleanup of duplicate records.
• Assists with the reconciliation of data for large scale projects.

Benefits

• Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Free exercise programs and release time
• All employees have access to free LinkedIn Learning training and webinars
• Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED