Document Filing Specialist

Milliken and Company • Gainesville, FL

9d • Hybrid

About The Position

The Document Filing Specialist is responsible for organizing, sorting, and maintaining both physical and electronic documents in accordance with company procedures and regulatory requirements. This is a temporary role for 6 weeks. This role requires a high level of attention to detail, the ability to manage repetitive tasks with consistency, and a commitment to maintaining data integrity and confidentiality. The ideal candidate is organized, reliable, able to work independently, and comfortable operating in both office and industrial settings.

Requirements

• High school diploma or equivalent
• Strong attention to detail and organizational skills
• Strong ability to handle repetitive tasks with efficiency and accuracy
• Basic computer proficiency
• Microsoft Office

Nice To Haves

• Previous experience in document management, filing, or administrative support
• Experience working in a manufacturing, industrial, or regulated environment
• Familiarity with compliance or recordkeeping standards (e.g., OSHA, ISO, etc.)

Responsibilities

• Sort, categorize, and file large volumes of documents in an accurate and timely manner
• Organize and maintain both physical and electronic filing systems
• Scan, digitize, and index documents for electronic recordkeeping systems
• Ensure documents are properly labeled and stored in accordance with company standards
• Retrieve files and records upon request for audits, inspections, or internal use
• Identify and report any discrepancies, missing documentation, or filing errors
• Maintain strict confidentiality when handling sensitive information
• Follow all company safety policies and procedures, especially within a chemical manufacturing environment
• Assist with general administrative tasks as assigned
• Adhere to all plant safety policies and compliance regulations.
• Actively participate in the safety process through completing safety audits, participating in safety projects, identifying Site Hazards, and contributing to safety improvements, and being an attending member of a safety team.
• Complete annual safety training as required.
• Become familiar with, understand and comply with Milliken Quality Policy, Standard Operating Procedure(s) (SOPs), relevant ISO 9000 standards and Company Policies that are applicable to this position.
• Be aware of the relevant requirements of the Responsible Care Management System (RC-14001) and follow plant procedures to ensure compliance to requirements.
• Understand the RC-14001 Significant Aspects of your job and help ensure controls are in place to reduce or eliminate negative impacts.
• Minimize waste, prevent pollution, and conserve energy while performing job tasks.
• Contribute to continuous improvement of the plant environmental, health, safety, security, and Responsible Care performance and programs.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED