Document Coordinator

Blue Ridge Executive Search • Brooklyn, NY

3d

About The Position

The Document Coordinator is responsible for all project document control compliance efforts, including the submission of owner documentation protocols. This role involves implementing and executing project-specific communication tools, notifying staff on specific issues and notices related to permits, correspondence, and other project notices. The Document Coordinator will execute the project plan and approach for all subcontractors and field staff, and represent client relations for documentation flow and procedure approach. Additionally, this role will oversee and implement project software implementation, auditing weekly compliance for staff members. The Document Coordinator is responsible for monitoring all staffing members' documentation efforts, including engineer of record documentation responsibilities, and organizing all required trainings for the onboarding process. This position involves coordination with the Senior Project Manager for day-to-day activities and tasks, ensuring all disciplines manage software tools appropriately, and regularly updating, conforming, and distributing notices, drawings, specifications, etc., for all project documentation efforts at each stage of the project.

Requirements

• Document control compliance
• Implementation and execution of communication tools
• Notification of staff on project-related issues
• Execution of project plans for subcontractors and field staff
• Client relations for documentation flow
• Project software implementation and auditing
• Monitoring staff documentation efforts
• Organizing training for onboarding
• Coordination with Senior Project Manager
• Ensuring appropriate management of software tools by all disciplines
• Updating, conforming, and distributing project documentation

Responsibilities

• All project document control compliance efforts including submission of owner documentation protocols
• Implement/ execute the project specific communication tools
• Notifying staff on specific issues/ notices as it relates to permits, correspondence, and other project notices
• Executing the project plan and approach for all subcontractors and field staff
• Representing client relations for documentation flow and procedure approach
• Oversee and implement the project software implementation and auditing weekly compliance for staff members
• Monitor all staffing members documentation efforts including engineer of record documentation responsibilities
• Organizing all required trainings for onboarding process
• Coordination with the Senior Project Manager for day-to-day activities/ tasks
• Ensure all disciplines are managing the software tools appropriately
• Regularly update, conform, and distribute notices, drawings, specifications, etc., for all project documentation effort at each stage of project

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed