Coordinator - Document Control

Energy Transfer • Victoria, TX

1d • Onsite

About The Position

Energy Transfer is seeking a candidate for a Coordinator position within the Procurement / Supply Chain Document Controls group. This role supports Procurement / Supply Chain Buyers and Management, and also collaborates with other departments within the organization and with outside vendors. The position involves various tasks related to verifying the accuracy of PO invoices, PO documentation, and proof of delivery, as well as processing invoices. The candidate will work with internal teams and external vendors to resolve discrepancies in quantities, materials, and costs. A key responsibility includes creating goods receipts in SAP MM upon verification of signed and dated proof of delivery and uploading documentation into an electronic storage system like FileNet. The role also requires monitoring and responding to a group email inbox for tasks such as vendor setup and updates in SAP, managing group calendar entries, entering Goods Receipts, and addressing general inquiries.

Requirements

• 0 -2 years of experience in administrative work or accounts payable experience.
• High school graduate as a minimum.
• At least 1 year of experience in Procurement-related activities or related experience as it pertains to maintaining Purchase Order packets, related invoices, and required back-up documentation for such.
• Excellent communication skills and accurate data entry skills are a must.
• Manage multiple tasks simultaneously with changing priorities and deadlines.
• Proficient organization, oral and written communication skills.
• Be able to interface efficiently with individuals within our organization at all levels and outside vendors.
• Be able to work with minimal supervision and be self-driven.
• Possess the ability to work in a professional manner regardless of the situation.
• Use good time management and be to deal with a high volume of data.
• Be detail-oriented with the ability to follow processes.
• Be a team player.
• Adapt well to change.

Nice To Haves

• Tech degree or associate’s degree is a plus.
• SAP MM and Open Text experience or the ability to gain proficiency in applications.
• A background in procurement support, accounting or business.
• Proficiency in Microsoft Office Applications - MS Word, Excel and Outlook.
• Proficiency in web-based programs.

Responsibilities

• Perform tasks associated with verifying accuracy of PO invoices, PO documentation, PO proof of delivery, and invoice processing.
• Work with Buyers, Project Managers, Analysts, Vendors and individuals at delivery locations to verify any discrepancies in quantities, material, costs, etc.
• Create goods receipts in SAP MM once verified from signed and dated proof of delivery as they are received.
• Upload documentation into a permanent electronic storage location such as FileNet.
• Monitor and respond to a group email address, which includes identifying vendors set up in SAP, updating vendor information with proper documentation, or new vendor set up requirements, making group calendar entries, entering Goods Receipts in SAP, and fielding general questions.

Benefits

• industry leading compensation
• comprehensive benefits
• 401(k) match with additional profit sharing
• PTO
• abundant career opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED