Document Controls Student

PCL Construction • Edmonton, AB

3d • Onsite

About The Position

The Document Controls Student will contribute to the team by reviewing documents and drawings data, performing data entry, and ensuring accuracy and completion of records. This role involves electronically filing documents, maintaining records, updating project and contract documents, and managing the project master document register and distribution matrix. The student will also audit document logs, identify discrepancies, expedite missing documents, report on the status of the document management process, and liaise with project teams and external parties for documentation issues. This is a 4-month student position starting in September 2026, under the direct supervision of the Document Control Lead.

Requirements

• Pursuing a degree or diploma in Records Management, Information Management, Library and Information Technology, or Office/Business Administration
• Accuracy and attention to detail
• Ability to learn new systems as projects or clients change
• Comfort navigating large folder structures
• Organized

Nice To Haves

• Basic knowledge of Microsoft applications and Bluebeam (an asset)

Responsibilities

• Reviewing documents and drawings data, data entry and record accuracy and completion
• Ensuring documents are filed electronically, maintaining records filings, where applicable
• Updating project and contract documents, as required
• Maintaining project master document register and document distribution matrix
• Auditing document log and project file, identifying document discrepancies, and expediting delivery of missing documents
• Reporting on status of document management process to project manager and drawing/document control supervisor
• Liaising with project team and external parties for verification and resolution of relevant project and contract documentation issues

What This Job Offers

• Career Level: Intern
• Education Level: Associate degree