Document Controls Lead

WSP • Orlando, FL

15h • Onsite

About The Position

WSP is seeking a Document Control Lead to join their Project Controls team in Orlando. This position is a full-time, onsite role. The Document Control Lead will influence the narrative by understanding what needs to be done to support the project vision and initiatives. This role requires experience in the implementation of document management systems for large/mega programs in design/construction, and experience setting up document management systems and managing them from inception through completion and closeout of a project. The lead will monitor and manage Electronic Document Management System(s), develop and administer the project “Document Management Plan”, and develop and administer Document Control Procedures and Training Guidelines. A working knowledge of SharePoint, Procore, Bluebeam software or equivalent is necessary. The role involves working with the Project Information Management Systems Team for access, security, and troubleshooting, and requires knowledge of document management processes, procedures, and systems. The lead will manage and work with Document Control Team Members, perform recurring training on Document Management Requirements and EDMS use, and implement efficient work-flow processes. Responsibilities include initiating and tracking document reviews, retrieving files, uploading/downloading files from EDMS, managing document naming conventions, numbering, assigning, and distribution. The role also involves processing incoming/outgoing transmittals and documentation, initiating and tracking reviews through Bluebeam Sessions, and ensuring electronic record files are maintained in good order to comply with QA and contractual requirements. The lead will optimize Document Control productivity, efficiency, and service quality across all departments, work with project department leads to ensure timely processing of documentation, and produce progress reports as required.

Requirements

• Bachelor's degree or equivalent
• Minimum 7-10 years of Document Control experience working on design, construction or similar projects including start-up and closeout processes.
• Experience in implementing document management systems and procedures for large and mega programs in construction.
• Working knowledge and experience of SharePoint, e-Builder, Aconex, Unifier, Procore, Bluebeam or equivalent.
• Advanced computer and word processing skills using MS Office applications including SharePoint
• Experience supervising and leading Document Control Team Members
• Excellent interpersonal, written and verbal communication skills
• Ability to coordinate several high-priority deadlines simultaneously
• Maintain confidentiality at all times
• Excellent written and verbal communication skills
• Technical knowledge of industry documents, records and data management systems
• Demonstrate experience with typical Microsoft office applications, such as Word, Power Point, Excel and Visio
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies

Responsibilities

• Monitor and Manage the Electronic Document Management System(s)
• Develop and administer the project “Document Management Plan”
• Develop and administer Document Control Procedures and Training Guidelines
• Work with Project Information Management Systems Team for access, security and troubleshooting.
• Manage and Work with Document Control Team Members.
• Perform reoccurring training on Document Management Requirements and EDMS use
• Implement efficient work-flow process, initiate and track document reviews
• Retrieve files Upload / Download files from EDMS, Manage Document Naming, Convention, numbering, assigning, distribution.
• Process Incoming/Outgoing Transmittals and documentation
• Initiate and track reviews through Bluebeam Sessions
• Ensure that electronic record files as required are maintained in good order to comply with QA and contractual requirements
• Optimize Document Control productivity, efficiency, and service quality across all departments.
• Work with project department leads to ensure timely processing of documentation along with any future updates
• Produce progress reports as required

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level