Document Controller, Energy and Infrastructure Projects (Raleigh, NC)

Linxon • Raleigh, NC

6h • Hybrid

About The Position

As a Document Controller with Linxon, you will be at the heart of our renewable energy projects—supporting the preparation, distribution, and secure storage of critical project documentation in alignment with our rigorous document management processes and procedures. Your expertise will ensure seamless collaboration across engineering, procurement, and construction teams, helping us build a cleaner, greener future.

Requirements

• A minimum qualification of HNC or higher with at least two years of applicable experience, or a high school diploma (or equivalent) with at least four years of applicable experience.
• Proven experience in document control for engineering or construction projects.
• Familiarity with automated document control systems such as PIMS, Procore, and SharePoint; training can be provided.
• Proficiency in Microsoft Office and Adobe Acrobat.
• A strong understanding of industry-standard documentation practices.
• Excellent written and verbal communication skills.
• Strong attention to detail and a high level of accuracy.
• Ability to work effectively in a fast-paced environment.
• Team-oriented and possess excellent interpersonal skills.
• Proactive, self-motivated, and capable of working independently.
• Discretion and professionalism required to handle confidential information.

Responsibilities

• Upload and manage all project deliverables in the Document Management System (DMS) from Linxon and suppliers.
• Ensure version control and compliance with project documentation procedures.
• Distribute project documentation to suppliers, clients, and construction sites in accordance with defined protocols.
• Receive, track, and control documentation from suppliers and clients.
• Set up and maintain document control processes using Company PIMS, Procore, and SharePoint.
• Maintain the Master Document Register (MDR) based on client-approved documents.
• Compile Health & Safety (H&S) files and Operation & Maintenance (O&M) manuals.
• Support off-site document control activities, including scanning and filing at customer premises.
• Report progress to the line manager, ensuring deliverables meet quality, deadline, and budget requirements.
• Provide guidance and coaching on document control practices.
• Contribute to process improvements and the efficient use of DMS tools.

Benefits

• Competitive Salary
• Health, Dental, and Vision Coverage
• 401K with Employer Match
• Employee Assistance Program (EAP)
• Paid Time Off (PTO)
• Learning and Development
• Mentorship Initiatives
• Internal Mobility
• Performance-Based Advancement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED