Document Control Supervisor

Zachry Group • Terrell, NC

10d • Onsite

About The Position

Zachry Industrial Incorporated (ZII) is looking for a detail-oriented Document Control Supervisor to support our Duke Marshall project site. This is a great leadership opportunity to work on a challenging project for a well-known client in the industry, champion the organization’s document management capabilities, and greatly impact the construction business.

Requirements

• Minimum high school diploma with previous experience in other functional areas.
• Minimum of 3-5 years of experience in document control in the industry.
• Experience developing and maintaining document management processes and procedures.
• Oversight of contractors and employees operating within the document management system.
• Compliance for all document management systems.
• Possesses excellent oral and written communication skills.
• Adapts well to change.
• Problem solving skills, works to resolve complex situations with appropriate management.
• Dependable and meets deadlines, works independently, accountable for work, maintains focus, punctual, and a good attendance record.
• Maintains a professional attitude and able to work interdependently or work as a TEAM member.
• Excellent computer skills such as familiarity with Adobe and/or Bluebeam, Microsoft Office (Outlook, Excel, Word) are necessary.
• Strong Troubleshooting skills is required.

Nice To Haves

• Associate’s or Bachelor’s Degree

Responsibilities

• Lead the Document Control group on-site for Zachry.
• Implement document control processes and tools.
• Develop and maintain procedures and processes for ZII’s Document Management System, Aconex.
• Develop and maintain business processes and procedures to ensure documents and Document Management System (DMS) are kept in compliance and aligned with project requirements.
• Receive, process, and distribute project documents in DMS according to project requirements.
• Revise existing work processes due to changes in project and client requirements when necessary.
• Provide training to Document Controllers and on-site Field team.
• Provide training materials with an emphasis on clarity and quick onboarding.
• Supervisory responsibilities for a small team of Document Control Coordinators.
• Oversight of contractors and employees operating within the client’s DMS, Procore.
• Quality control for metadata, document contents, cross-referencing, and required signatures in DMS.
• Assure Document Control Coordinators are regularly meeting with the site team to ensure their activity in the DMS is in compliance with the client’s standards (tagging, document numbering, final turnover deliverable requirements, etc.).
• Administrative duties such as access control and periodic access audits.
• Understand Records Management policies and maintain compliance for DMS.
• Coordinate and manage of document control activities for the Field, Engineering, Subcontractors, and Suppliers.
• Coordinate handover of documents to operations during construction and project close out.
• Manage As-Built work process.
• Ensure collection and retention of construction documentation such as fabrication record books.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED