Document Control Specialist

Enerflex • Broken Arrow, OK

1d • Onsite

About The Position

In accordance with the goals and initiatives set forth by Enerflex and the Engineering Department, the Document Control Specialist will be responsible for the Vendor Document Control process at Broken Arrow and assist with Engineering Document Control through the processing and distribution of vendor approval and engineering documents. The Document Control Specialist will work under the direction of the Project Engineering Manager or his/her designate to support engineering on projects.

Requirements

• High School graduate.
• 6-10 years’ experience in an administrative or Documentation Control environment.
• Self-motivated
• Excellent Microsoft Office skills (Excel, Word, Outlook, PowerPoint, Teams)
• Ability to manage time effectively
• Strong analytical thinking and problem solving skills
• Fluency in English
• Applicants must be legally authorized to work in the United States. Currently, our organization is unable to consider candidates who require visa sponsorship or the transfer of an existing visa to obtain or maintain work authorization in the United States.

Nice To Haves

• Exposure to the oil & gas industry would be preferred.
• Experience with SAP or MRP systems preferred.
• Two years’ experience with fabrication and assembly of process equipment.
• Experience with packaging Gas Processing and Treating Plants.
• Software familiarity (SAP, Wrench, Bluebeam).

Responsibilities

• Maintains Vendor Document Control using the Enerflex Document Control system, Wrench SmartProject, and the collaboration tool, Bluebeam Revu.
• Monitors the Document Control inbox in Outlook for incoming vendor documentation and questions from vendors.
• Respond to Vendor Document Control requests and inquiries in an accurate and timely manner.
• Manages incoming Vendor documentation that must be reviewed by the team via Bluebeam sessions, following the established procedures.
• Utilizes Wrench to return vendor documentation to the vendor after Enerflex review.
• Expedites internal team to ensure timely of vendor approval drawings.
• Reports weekly on the status of vendor approval documentation.
• Collaborates with Supply Chain on needed documentation and issues.
• Maintains Engineering Document Control using the Enerflex Document Control system, Wrench SmartProject, for the Project Execution Team.
• Reviews Engineering and Design documentation versus the Document Control System to ensure consistency.
• Releases engineering and design documents through Wrench for both internal (shop) and external (client) customers according to schedule.
• Develop solutions to problems that arise on the projects.
• Interfacing with Enerflex Project Management, Engineering, Drafting, Purchasing, Shop, Quality and Vendors to ensure specified items are ordered according to specifications.
• Respond in a timely manner to all queries from internal customers.
• Participate in continuous improvement initiatives to enhance engineering processes, tools, and methodologies.
• Ensure accurate documentation and record-keeping.
• Promote and adhere to HSE policies and procedures.
• Ensure all engineering activities are conducted safely and in compliance with HSE regulations.
• Support and collaborate on generation and development of department goals and objectives.
• Training of new employees as required.
• Complete other tasks and deliverables as requested.

Benefits

• Generous healthcare, dental and vision plans
• 401(k) employer matching
• Generous paid time off program
• Employee equity plan
• Tuition reimbursement
• Fun office environment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED