Document Control Specialist

Michael Baker International • San Antonio, TX

7h • $30 - $48 • Remote

About The Position

Michael Baker International is seeking a construction-focused Contract Administrator II for its San Antonio, Texas office; the position can be performed remotely. Under limited supervision, this person leads document control on major infrastructure construction projects, establishing document management standards and workflows and overseeing document collection, authoring, publication, storage, and retrieval across internal and external project teams. The role also supports a dedicated technical team in establishing and using a project-specific Project Management Information System (PMIS), and works across electronic file management structures. Periodic travel to project sites and work in a project office are required.

Requirements

• Knowledge of the Architectural, Engineering and Construction industry.
• Knowledge of how engineering plans are conveyed to contractors and/or clients.
• Experience with Microsoft Office Suite.
• Ability to work remotely with minimal direct supervision and integrate into a large, remote technical team.
• Ability to travel to project sites and work periodically, but not permanently, in a project office.
• Experience with database and spreadsheet development, management, and maintenance.
• Strong written and verbal communication skills, including the ability to proactively enforce document control requirements and standards.

Nice To Haves

• Experience with Adobe Acrobat and Bluebeam.
• Experience with design/build construction and working in a project office for a major infrastructure construction project.
• Experience with State Departments of Transportation or similar agencies and their approaches and methods for managing large transportation projects.

Responsibilities

• Establish project-specific document management procedures and protocols in cooperation with the client.
• Maintain master electronic project files and prepare electronic document templates.
• Prepare records for inactive storage and scan documents as needed to support distribution and storage.
• Follow up on documents that are past due and enforce document control requirements.
• Review new and revised documents for suitability and conformance to standards, including record-retention requirements.
• Track design-change documents through an electronic system.
• Prepare document transmittals and letters with limited supervision.
• Support Quality Management with quality reviews and audits.
• Assist with proposal development and interviews.
• Assist with training site personnel on documentation and record-retention policies, destruction, disaster recovery, procedures, and instructions.
• Assist Project Managers in meeting document deliverable dates and properly documenting incoming and outgoing document dates; compile submittal documents according to client requirements.
• Assist Project Managers and Senior Engineers with project-related tasks and deliverables.
• Implement methods to ensure document security and appropriately manage access for Michael Baker project staff, client staff, and other third parties.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed