Document Control Specialist

Group PMX • Brooklyn, NY

15h • Onsite

About The Position

Group PMX is seeking an experienced Document Control Specialist to support a large-scale construction program by managing project documentation, records, and electronic document management systems. The role maintains document accuracy and integrity, supports SharePoint and PMIS platforms, and ensures compliance with established document control standards and procedures. The position is onsite in New York, NY, with a listed salary range of $105,000–$120,000.

The specialist works with project teams, clients, consultants, and contractors to coordinate document activities, maintain electronic project files, and support documentation workflows. The role also provides training and user support for SharePoint and PMIS platforms and assists with records retention, reporting, and related administrative needs.

Group PMX describes itself as a project, program, and construction management company serving public, private, and nonprofit owners in buildings, infrastructure, and energy markets. The company emphasizes collaborative, project-first teamwork and is a certified MBE, DBE, SBE, and LBE firm and an Equal Opportunity Employer.

Requirements

• Six or more years of experience in document control, project administration, project controls, or records management.
• Experience supporting engineering, construction, or capital project environments.
• Strong experience with SharePoint and electronic document management systems.
• Experience working with PMIS platforms and document control databases.
• Proficiency in Microsoft Office Suite.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and work independently in a fast-paced environment.

Nice To Haves

• Bachelor's degree preferred.
• Experience developing document control procedures, workflows, and training materials.
• Knowledge of project records management requirements across the project lifecycle.
• Experience supporting large-scale infrastructure, transportation, or construction programs.

Responsibilities

• Manage and maintain project documents, including correspondence, submittals, RFIs, and project records.
• Ensure documents are accurately coded, filed, distributed, and maintained within SharePoint and PMIS platforms.
• Support document management processes, workflows, and record retention requirements.
• Provide SharePoint and PMIS training and user support to project team members.
• Perform user onboarding and offboarding for document management systems.
• Maintain electronic project files and ensure compliance with document control standards.
• Coordinate document activities with project teams, clients, consultants, and contractors.
• Create and update procedures, distribution lists, guidelines, and related documentation.
• Generate reports and assist with tracking project documentation and workflows.
• Provide administrative support as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level