Document Control Specialist

IPS•Santa Clara, CA

1d•Onsite

About The Position

At Springtide, a division of IPS, (a Berkshire Hathaway company), we listen, understand, and lean into complex challenges to unlock new solutions and realize opportunities with our partners. Distinguished by our agility, creativity, expertise, and owner’s perspective, we deliver faster time-to-market and longer-lasting value, enabling you to do more. We are looking for a talented Document Control Specialist to join our dedicated team at our project site in Santa Clara, California. In this role, you will manage the storage and transmission of project documents produced by Springtide, Springtide's clients, and Springtide's vendors, subcontractors, and consultants.

Requirements

High School Diploma or equivalent.
5+ years of document control experience in the A/E/C, semiconductor, manufacturing industry.

Responsibilities

Ensures compliance with corporate document conventions, including numbering and approvals.
Ensures compliance with project-specific document conventions, including numbering, approvals, and distribution lists and quality assurance requirements.
Works with Project Managers to establish document distribution plans for each assigned project.
Maintains document distribution systems and schedules for assigned projects based on client, project, and contractor requirements.
Expedites review, approval, and distribution of supplier and internally produced project documents.
Establishes and maintains paper and electronic files for the assigned project in accordance with corporate requirements.
Establishes and maintains electronic indices of project documents.
Generates reports to meet project requirements.
Supports preparation of transmittals for engineering and procurement documents.
Arranges cataloging, packaging, long-term storage, and disposal of project documents at the time of project closeout.
Attends project coordination meetings as required.
Provides status of engineering documents, procurement documents, and submittals as requested by project and design managers.
Maintains personal competency in relevant professional areas.