Document Control Specialist

Career finder • Waukegan, IL

4d • $25 - $46 • Hybrid

About The Position

The Document Control Specialist position is part of the (Associate Document Control Specialist and Document Control Specialist) job family and experience will be the determining factor. WEC Energy Group is one of the nation’s largest electric generation and distribution and natural gas delivery holding companies serving 4.7 million customers across the Midwest. We are committed to providing clean, reliable, and affordable energy in an environmentally sustainable manner. Customers are the heart of our business, and we work every day to help grow and support communities where we provide vital energy services. As a Fortune 500 company, we value and develop our employees who are making a difference in a mission that matters. We don’t just offer a job; we provide fulfilling careers where safety and well-being are paramount. Join our team and experience first-hand our commitment to your success. We offer competitive pay and benefits to recognize your hard work and dedication. If you’re talented, energetic and ready for a career with a future, we want you on our team. We are powered by a diverse and inclusive workforce fueled by the pride in what we do. If you're driven by the passion to change lives, this is the place for you.

The Document Control Specialist is responsible for supporting the full project document lifecycle for capital construction projects. This role ensures project-related company documents are properly stored, managed, tracked, reviewed, and released in accordance with company document control procedures, standardized workflows, and records retention requirements.
The Document Control Specialist will be responsible for scanning, imaging, organizing, maintaining, and tracking project-related documents throughout the document lifecycle. This position will ensure documentation is processed accurately and in compliance with company document control procedures and the records retention schedule for capital construction.
The Document Control Specialist will prepare documents for transmittal using established workflows and a combination of required hardware and software systems. This includes reviewing documentation for completeness, accuracy, and proper approvals before information is released internally or shared with third-party vendors.
This role serves as a final point of quality control by verifying that all required approvals have been obtained prior to releasing controlled documents. The Document Control Specialist will also support team members by assisting peers with basic training, answering process-related questions, and helping staff follow proper document control procedures.

Requirements

• 3+ years of experience in Microsoft Office products and Adobe Professional.
• Scanning and printing with OCE plotters, and experience should include working in an electronic Document Management System.
• High School Diploma, HSED, or GED
• 1+ years of experience in providing support on major construction programs, preferably within a utility.
• 1+ years of administrative and data entry experience in any setting
• 3+ years of experience in providing support on major construction programs, preferably within a utility.
• 3+ years of administrative and data entry experience in any setting
• 3+ years or experience in Document Control environment in an engineering or construction company, oil and gas or within a utility

Nice To Haves

• Associate Degree is Preferred

Responsibilities

• Complete Document Control functions of document fulfillment, release, change, archiving, completing all metadata and data entry.
• Coordinate with other departments for collecting, inputting and filing all data and reports relating to project life cycle.
• Review documents to ensure they are up-to-date, properly filled and accessible and ready for audit at all times.
• Review documents received to ensure completeness and compliance with document control requirements.
• Provide feedback to the supplier of the documents as needed and make corrections if necessary.
• Maintain all pertinent tracking logs for documentation handled within the document control department.
• Respond to and fulfill all internal and external drawing and document requests, utilizing strong interpersonal skills and attention to detail.

Benefits

• competitive pay and benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED