Document Control Specialist

Entuitive • Ottawa, ON

1d • CA$70,000 - CA$80,000 • Hybrid

About The Position

As the Document Control Specialist, you will be part of a team responsible for implementing document control procedures and guidelines, records management, ensuring adherence to established document control requirements, maintaining a data distribution system and for overseeing and managing the document control system within our organization. The successful candidate will ensure that all project documentation, including engineering drawings, contracts, commercial correspondence, specifications, reports, and other critical documents, are securely stored, organized, and accessible in accordance with company and industry standards and client requirements.
This role requires a highly organized individual with a strong understanding of document control systems and software, compliance procedures, and best practices in managing engineering documentation and who will be integral in maintaining the reputation of Entuitive as a trusted partner within our client and consulting engineering community.

Requirements

• Bachelor’s degree in business administration, or related field.
• Minimum of 3-5 years of experience in document control management, preferably in an engineering or construction environment.
• Strong knowledge of document control software such as SharePoint, Unifier, Autodesk Construction Cloud, Procore, Aconex, and AutoDesk BIM 360.
• Understanding how to track document changes, maintain version history, and ensuring project teams are always working with the most current and approved document versions.
• Thorough knowledge of industry standards for document control, such as ISO 9001:2015, is required.
• Proven experience managing high volumes of documents in a fast‑paced, project‑based environment
• Strong knowledge of document control principles, including version control, metadata, numbering, and compliance
• Exceptional organization and attention to detail, with the ability to maintain accuracy under pressure
• Confident stakeholder communication, including enforcing document control standards with project teams and vendors
• Ability to work independently, manage backlogs, and adapt to changing priorities

Responsibilities

• Oversee the secure lifecycle of corporate and project documents, including receipt and control of external documents, verification, numbering, recording, authorized distribution, release, filing, tracking, and archiving.
• Ensure compliance with document control standards, security, permissions, confidentiality, and regulatory requirements.
• Coordinate the distribution of documents to stakeholders (internal and external) and ensure proper version control.
• Establish and maintain a centralized project document repository for easy controlled access and retrieval by corporate management, project teams and clients.

Benefits

• Flexible hybrid work model (37.5-hour workweek), with three in-office days
• Competitive base salary: $70,000 – $80,000
• Profit-sharing: An above-market, performance-based annual profit-sharing program with a strong track record of meaningful payouts
• Retirement: RRSP matching up to 5%
• Health & wellness: Employer-paid health insurance, comprehensive wellness program, and generous parental leave
• Time off: Generous vacation plan based on experience
• Culture & community: Team-building activities, social events, and a supportive environment where we celebrate success together
• Dedicated mentoring, coaching, and diverse project exposure
• Continuing education opportunities and clear career pathways to leadership

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level