Document Control Specialist, Documents and Plans

Fluor • Sacramento, CA

23h • $125,500 - $233,500 • Remote

About The Position

Fluor is seeking a Document Control Specialist to join its Program Delivery Support team, supporting the California High-Speed Rail Authority with program delivery and program management services. The role is a remote opportunity with 10% travel to Sacramento or other California High-Speed Rail locations.

Under the general direction of the Deputy Director, Project Controls, the position provides specialized support to the Project Controls Office for document control, annual plans, and baseline documentation management. The work includes developing retention schedules, policies, procedures, and instructions to support audit trails, efficient operations, and lesson-learned libraries. The specialist also develops, maintains, and completes strategic deliverables, including the Organization Management Plan, Federal Railroad Administration Annual Work Plan, and Program Management Plans.

Requirements

• Accredited four-year degree or global equivalent in business administration or a similar relevant discipline, and 12 years of work experience.
• At least three years of experience in document controls for large, complex construction projects or programs.
• Experience contributing to the development, design, implementation, and operation of document control or similar systems for large, complex projects or programs.
• Excellent verbal and written communication and organizational skills.
• Ability to work with a wide range of disciplines involved in successful project completion.
• Ability to communicate clearly and accurately with staff at all levels.
• Ability to analyze program functional effectiveness and recommend solutions to address needs and challenges.
• Ability to communicate effectively with management, coworkers, clients, vendors, contractors, and visitors.
• Job-related technical knowledge necessary to complete the job.
• Ability to learn and apply applicable local, state/province, and federal/national statutes and guidelines.
• Ability to attend to detail and work in a time-conscious and time-effective manner.
• Ability to travel 10% to California High-Speed Rail offices.
• Must be authorized to work in the country where the position is located.

Nice To Haves

• Proficiency and experience with Microsoft Excel, Microsoft Word, Microsoft Outlook, and cost management software.
• Work experience on large programs with a proven track record.
• Experience setting up, implementing, and maintaining Document Controls processes and practices.

Responsibilities

• Determine and recommend processes or improvements to support the Program Management and Oversight branch.
• Develop and implement internal audit programs to track process compliance.
• Support the Authority’s ISO 9001:2015 certification, audits, and recertifications.
• Research and analyze the effectiveness and efficiency of existing processes and develop strategies to enhance or leverage them.
• Develop and implement a program to assess compliance with Authority Document Control policies and procedures; participate in reviewing procedures and recommend adjustments as needed.
• Review existing structures, suggest improvements, and support branch managers in document control.
• Provide document control support for branch deliverables, including the Organization Management Plan, FRA Work Plan, and Program Management Plan.
• Develop effective training and ensure delivery of Document Control Specialist training to end users.
• Maintain effective working relationships and communications with client staff, project consultants, private contractors, employees, and the public.
• Perform other duties as assigned.

Benefits

• Medical, dental, and vision plans
• Employee Assistance Program (EAP)
• Disability coverage
• Life insurance and AD&D
• Voluntary benefit plans
• 401(k) with company match
• Paid time off, including personal, bereavement, sick, and holiday leave for salaried employees
• Paid sick leave per state requirement for craft employees
• Parental leave
• Training and development courses

What This Job Offers

• Job Type: Full-time
• Career Level: Senior