Document Control Specialist

Quanta Infrastructure Solutions Group, LLC • Houston, TX

1d • Onsite

About The Position

The Document Control Specialist will facilitate the receipt, retention and distribution of all drawings, documents and official correspondence between the QISG team, their clients and vendors.

Requirements

• High School diploma, or equivalent
• Competency with Microsoft Office applications and general computer literacy

Nice To Haves

• Bachelor’s Degree in Business Administration, Finance, Logistics, Supply Chain Management, Engineering or relevant field
• 2 years’ experience as Document Control Specialist within the transmission/distribution space
• Experience with Procore or other Document Control software
• Self-starter who can work independently while supporting the needs of the team
• Excellent communication skills (both written and verbal)
• Customer service and effective time management skills

Responsibilities

• Coordinate account access to the document control system for both internal and external users and train new users with the Procore Administrator.
• Setup Procore Submittments as outlined in contract documents.
• Maintain distribution list of responsible parties for various stages of document review process.
• Assign workflow to responsible parties to review vendor documents within Procore or other document control systems.
• After review and return, expedite a response from the vendor as needed.
• Ensure revisions of documents stay in sync between Client, QISG team and vendor.
• File appropriate documentation for final job books within Procore or other document control programs.
• Adhere to internal standards, policies, and procedures.
• Complete special projects and other duties as assigned or requested.
• Coordinate document delivery to meet project schedule and working with Project team/Procurement Lead to ensure the need by dates of documents meet schedules for engineering/manufacturing/construction.
• Identify and escalate supplier/contract documentation clashes to Project Team and Procurement Lead.

Benefits

• Competitive Compensation
• Comprehensive Health Coverage - Multiple Medical, dental & vision plans with 100% preventive care
• 24/7 telehealth (Teladoc)
• Employee Assistance Program (EAP)
• Company-funded HSA and pre-tax savings options
• 401(k) Retirement Plan
• No-cost Short- and Long-term Disability
• Employer-paid basic Life & AD&D Insurance
• Paid Time off (PTO) and 10 Paid Holidays
• Paid Parental leave
• Education Reimbursement and Professional Development
• Employee discount program and optional insurance offerings: Identity Theft Protection, Accident Insurance, Voluntary Life (spouse and child), Critical Illness, Hospital Indemnity, Pet Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED