Document Control/Records Management Specialist
About The Position
SHINE Technologies is seeking a Document Control/Records Management Specialist to process controlled documents and records in accordance with applicable programs, procedures, and work aids. The position supports the design, construction, and operation of SHINE’s medical isotope production facility, the Chrysalis, and provides document and data support to on-site Engineering, Construction, Procurement, and Operations teams. The specialist ensures that approved documents and records meet established standards for retention in SHINE’s electronic document management system (EDMS). A hybrid or remote work arrangement will be considered. Although SHINE’s headquarters is in Janesville, Wisconsin, applicants from across the U.S. are welcome if they can collaborate effectively in a virtual environment. Occasional travel for team meetings or onsite engagements may be requested, depending on business needs. The base salary range is $25.00–$33.35 per hour, plus a comprehensive compensation package. Salary ranges are determined by role, level, and location.
Requirements
- Associate degree or equivalent experience.
- Experience using controlled document and records management, including electronic file management software.
- Strong organizational skills and the ability to manage multiple activities and prioritize according to project needs and deadlines.
- Ability to work independently with high attention to detail.
- Proficiency in Microsoft Office Suite and Adobe Acrobat.
- Ability to communicate effectively with all levels within and outside the SHINE organization.
- Ability to meet the essential functions of the position, with reasonable accommodations where applicable.
- Eligibility to qualify for access to information subject to U.S. Export Controls.
- Eligibility may be conditioned on meeting Nuclear Regulatory Commission requirements for access to Safeguards Information, typically including a pre-employment drug screen, fingerprinting, and criminal background check.
Nice To Haves
- Fine motor coordination and strong depth perception are beneficial.
Responsibilities
- Support cross-functional departments in submitting controlled documents and records for processing.
- Process controlled documents and records in the SHINE EDMS in accordance with applicable procedures and work aids, accurately capturing document records and associated metadata.
- Perform quality checks on controlled documents and records submitted for processing.
- Distribute controlled documents as prescribed by process owners.
- Maintain the SHINE electronic document management system.
- Assign document identifiers as requested.
- Maintain hard copies of controlled documents and records as necessary.
- Perform other duties as assigned.
Benefits
- Comprehensive compensation package
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What This Job Offers
Job Type
Full-time
Education Level
Associate degree
