Document Control Lead/Manager

Group PMX • New York, NY

4d • Hybrid

About The Position

The Document Control Lead will maintain accurate, timely, and compliant documentation and records across all project disciplines and functional areas. This role ensures compliance with regulatory requirements, quality standards, and contractual obligations within a highly regulated aviation environment. The position requires an onsite presence four days per week at LGA, working closely with project teams, consultants, contractors, and regulatory authorities.

Requirements

• 5 - 8+ years of document control or records management experience supporting large scale infrastructure, construction, engineering, or public-sector capital projects
• Familiarity with aviation or transportation project environments is strongly preferred
• Experience with SharePoint and/or other EDMS platforms such as eBuilder, Aconex, ProjectWise, Procore, or Unifier
• Working knowledge of document control procedures, metadata tagging, and versioning
• Strong Microsoft Office skills (Excel, Word, Outlook, Teams)
• Ability to multitask and prioritize in a fast-paced environment with minimal oversight
• Strong communication and organizational skills
• Demonstrated ability to draft clear, structured governance documentation (e.g., management plans, procedures, guidance, or work instructions)
• Strong attention to detail and consistency in written materials
• Ability to work onsite at LGA four days per week

Nice To Haves

• Prior experience supporting Port Authority of NY & NJ projects or similar public agency requirements
• Experience supporting large-scale or multi-project programs
• Associate’s or Bachelor’s degree in Construction Management, Engineering, Business Administration, or a related field
• Understanding of FAA, NEPA, or aviation-related regulatory documentation (a plus)

Responsibilities

• Support the implementation and maintenance of program-wide document control protocols
• Assist with intake, processing, and distribution of controlled documents (RFIs, submittals, meeting notes, drawings, specs, etc.)
• Ensure accurate document naming, version control, and coding per project standards
• Track deliverables and support coordination of document reviews between internal teams and external stakeholders
• Prepare document control reports, logs, and transmittals
• Perform quality checks on document submissions for compliance with standards
• Support record retrievals for audits, reporting, or executive briefings
• Provide user assistance and troubleshooting within the project’s document management systems (e.g., SharePoint)
• Assist in the development and maintenance of Work Instruction Documents (WIDs), protocols, and document control procedures
• Support standardization of processes across projects and teams
• Contribute to improving document control workflows and consistency across the program
• Support alignment of document control practices with program requirements and closeout expectations
• Manage closeout documentation including as‑builts, O&M manuals, turnover packages, and project archives

Benefits

• Comprehensive training
• Education
• In-house mentorship
• Encouragement of active participation in industry trade, business, and professional associations

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree