Document Control Coordinator

Parsons Corporation • Miami, FL

4d

About The Position

Parsons is looking for an amazingly talented Document Control Coordinator to join our team! This role processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. The coordinator ensures that pre-established document control requirements are met throughout the duration of the project. This position supports Project Managers in generating supporting documentation for invoicing and billing. The role involves receiving, tracking, and monitoring documents using standard document management programs to register documents, maintain databases, and produce logs, transmittals, and other reports. Data entry and report production using standard office automation or department-specific computer applications are also key functions. The role includes scanning documents for electronic storage, maintaining a data distribution system and schedule, and expediting review, signature approval, and release of supplier and internally produced documents. Clerical duties such as light typing, filing, answering phones, and messenger services may be performed. Additionally, the coordinator assists junior document control staff and performs other duties commensurate with their functional level and responsibilities. The ideal candidate is a team player who is deadline-driven and works well with others.

Requirements

• High school diploma (or equivalent)
• Typically 4+ years of relevant work experience
• 3+ years of prior document control experience

Nice To Haves

• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
• Working knowledge of Electronic Document Management Systems.
• Good written and oral communication, organizational, and interpersonal skills.
• Demonstrated ability to interact effectively with project personnel and management.

Responsibilities

• Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines.
• Ensures that pre-established document control requirements are satisfactorily met throughout the duration of the project.
• Supports Project Managers generate supporting documentation for invoicing and billing.
• Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
• Enters data and produces reports using other standard office automation or department-specific computer applications.
• Scans documents for electronic storage.
• Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements.
• Expedites review, signature approval, and release of supplier and internally produced documents.
• May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.
• Assists junior document control staff to ensure effective implementation of project-specific procedures.
• Performs other duties commensurate with functional level and responsibilities.
• Contributes as a team player who is deadline driven and works well with others.

Benefits

• Endless growth opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED