Document Control Coordinator II

Nikkiso Cryogenic Industries•Irvine, CA

1d•Onsite

About The Position

The Document Control Coordinator is responsible for receiving incoming documentation from customers and suppliers, submitting, maintaining and retaining documentation requiring current revisions to responsible parties. This position also reviews and approves supplier certificates of conformity to support requests for shipping release. The role ensures coordination between departments to keep all customer documents in the correct physical and electronic locations.

Requirements

Minimum of 2 years’ experience in document management in the industries field
Excellent computer skills and proficient in Microsoft Office, including Word and Excel
Proficient in MS Access
Ability to read and interpret technical procedures
Ability to understand drawings and specification
Excellent attention to detail is critical

Responsibilities

File all incoming documents from vendors and distribute in a timely manner
Keep track of all due dates of documents due back to vendors
Prepare and send Document Transmittals to customers for new and revised drawings, manuals, and other documents
Notify project managers about released drawings that need to be sent to the customer
Complete Drawings and Parts List portion of the OMM by gathering needed drawings and LMs
Assemble VDB and OMM and send to the customer via shared site and hard copy
Releasing and distributing internal documentations
Assigning and maintaining Engineering Part numbers
Support for vendor qualifications
Create new accounts, contacts and opportunities
Create reports as necessary
Ensure clean data – no duplication of accounts, contacts etc.
Update product pricing
General administrative support