Document Control Coordinator

FCC Canada • Toronto, ON

1d • Onsite

About The Position

FCC Canada, part of the FCC Group's Infrastructure Division with 125 years of experience and presence in 25 countries, is a leader in transport infrastructure and construction. FCC Construcción ranks among the top construction companies globally. FCC Canada has been active in Canada for over 25 years, involved in significant projects like the Fredericton-Moncton motorway and the Toronto subway expansion. Currently, FCC Canada is involved in the Pape Tunnel and Underground Stations (PTUS) project as part of the Ontario Line, which includes designing and constructing twin tunnels, underground stations, portals, and emergency exit buildings. This role is crucial for managing and coordinating all documentation related to this major infrastructure project.

Requirements

• Completion of a post-secondary education—Bachelor’s degree or College Diploma preferred—or an equivalent combination of education, training, and experience in Document Management or a related discipline
• Minimum 3–5 years of document control experience in a construction project or site-based environment
• Proven experience in computerized and/or manual document control management, preferably within the engineering or a related industry
• Strong organizational skills and attention to detail
• Proficiency in document control software and Microsoft Office Suite
• Ability to work independently and collaboratively in a fast-paced environment
• Advanced proficiency with applicable software applications in related field (MS Office, Adobe Acrobat Professional, Aconex & SharePoint)
• Knowledge of project documentation and engineering terminology
• Strong written, verbal, communication, and interpersonal skills
• Detail-oriented, highly organized, and good at managing time and workload
• Ability to accurately and efficiently input and maintain documentation metadata
• Ability to interpret and follow project process, procedures, workflows, and standards
• Strong follow up skills and efficient ability to coordinate
• Experience working in a project team environment with ability to build strong rapport with team members, clients, third parties, and subcontractors
• Ability to meet deadlines in a fast-paced environment, deal with pressure in a professional manner and effectively deal with and adjust quickly to changing priorities

Nice To Haves

• Experience with SharePoint, Aconex and Unifier is considered an asset

Responsibilities

• Coordinate and oversee all aspects of the Document Control process, including the registration, uploading, distribution, and archiving of technical documents, drawings, and commercial correspondence.
• Monitor and follow up on action items with cross-functional discipline teams to ensure timely completion.
• Ensure the accuracy, consistency, and compliance of documentation with established policies, procedures, and quality standards.
• Maintain strict confidentiality of sensitive information, contractual terms, and project-related data.
• Manage the seamless flow of documentation across internal departments and external stakeholders, ensuring timely access and availability.
• Retrieve and provide documents upon request, supporting various project teams and departments efficiently.
• Develop and manage electronic document workflows to streamline review and approval processes.
• Conduct quality checks on incoming and outgoing documentation, identifying and resolving discrepancies proactively.
• Collaborate closely with other document control teams to align practices and support overall documentation goals.
• Prepare detailed, ad-hoc reports and summaries for ongoing projects as needed by management or project leads.
• Perform additional administrative or project support duties as required to contribute to overall team success.

Benefits

• Inclusive workplace where diversity is valued and respected
• Equal opportunity employer
• Reasonable accommodations upon request to support applicants
• Commitment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree