Coordinator, Document Control
About The Position
Join Us in Supporting the Successful Delivery of a Major Mining Project! Are you passionate about document control and information management? Do you thrive in a structured, detail-driven, and fast-paced project environment? If you are an experienced document control professional who excels in organization, accuracy, and collaboration, we want you on our team! As Project Document Controller, you will play a critical role in ensuring the effective control, tracking, and distribution of technical documents, drawings, and project correspondence throughout the project lifecycle. You will support the project team by maintaining accurate registers, managing document transmittals, and ensuring that the most current, approved documentation is readily available to internal teams, contractors, and suppliers. Working closely with engineering, project controls, contractors, and suppliers, you will help uphold document control standards and business continuity requirements.
Requirements
- Previous experience in document control, ideally within construction, mining, or large capital projects.
- Strong understanding of document management and document control procedures.
- Experience working with document management systems, databases, and spreadsheets (experience with Unifier, SharePoint, or similar systems is an asset).
- High attention to detail with the ability to maintain accurate, organized, and up-to-date records.
- Strong analytical and problem-solving skills with the ability to prioritize tasks in a deadline-driven environment.
- Excellent written and verbal communication skills.
- Ability to work independently while also collaborating effectively within a team environment.
Nice To Haves
- Familiarity with construction practices, standards, and technical documentation is considered an asset.
Responsibilities
- Accurately register documents into standard document control systems and maintain up-to-date records in accordance with naming conventions, revision controls, and project procedures.
- Ensure controlled copies of approved documents and drawings are distributed to appropriate project stakeholders, subcontractors, and suppliers in a timely manner.
- Prepare, issue, receive, and log electronic document transmittals, ensuring full traceability and clear communication across the project team and external parties.
- Assist in tracking engineering and supplier deliverables from issue through receipt, including monitoring progress through to project close-out and handover to operations.
- Support the ongoing use, maintenance, and compliance of the corporate content management system to ensure consistent document management and business continuity.
- Maintain accurate and current document registers and action lists to support task tracking, deadlines, and reporting requirements.
- Assist with the coordination of document management practices across the project, ensuring document control procedures, policies, and protocols are followed consistently.
Benefits
- Competitive salary and comprehensive benefits package.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
