Document Control Coordinator

Birdon America, Inc. • Elmwood, LA, US, LA

20h • Onsite

About The Position

The Document Control Coordinator will lead and manage a project's Document Management effort, analyzing, recommending, mapping, and implementing information and documentation work processes and data flows through to full customer turnover. This role involves working with project teams, contractors, suppliers, and other stakeholders to ensure procedures and work processes deliver the required level of information. The coordinator will lead training, implementation, assessments, and improvements related to Document Management, develop metrics to measure process efficiency and effectiveness, and prepare monthly progress reports for management. Responsibilities include establishing procedures and work instructions for document development, distribution, and retention, ongoing implementation and improvement of workflow processes, creating quality monitoring methods for data entry accuracy, and interfacing with internal and external customers. The role also involves establishing required records formats and coordinating the development of project turnover and archival plans.

Requirements

• 4 years minimum experience in Document Control or equivalent
• Secondary Education. 2+ years
• Ability to work independently and serve various teams
• Strong written and verbal skills
• Strong Communication Skills
• Strong interpersonal relationships with peers, senior management, and external contacts regarding the role’s functional areas of expertise

Nice To Haves

• Experience with DOORS software
• Experience with Oracle Software
• Experience with Microsoft Teams Software

Responsibilities

• Leads and manages a project Document Management effort to analyse, recommend, map and implement information and documentation work processes and data flows through to full customer turnover.
• Works with Project teams, contractors, suppliers, and other stakeholders to ensure procedures and work processes are delivering the level of information required.
• Leads the training, implementation, assessments, and improvements associated with Document Management
• Develops metrics to measure the efficiency and effectiveness of processes and prepares monthly progress reports for Management teams.
• Establishes procedures and work instructions for document development, distribution and retention. Ongoing implementation, development and improvement of workflow processes.
• Creates quality monitoring methods and processes to monitor data entry accuracy.
• Interfaces with internal and external customers on a routine basis
• Establishes records formats as required by contract and storage requirements/methods.
• Coordinates development of project turnover and archival plan.
• Sets up and maintain records/data management system to capture all records control requirements, including maintenance of files, quality assurance, information conversions, and systems automation.
• Develops policies and procedures for records/data management system.
• Manage file structure of various internal project teams as well as external partners and vendors.
• Ensure file accessibility is restricted to approved team members accordingly.
• Ensure current revision of each document is available for viewing and use.
• Develop system to archive and lock down past out-of-date revisions.
• Ensures software compliance with contractual requirements.
• May serve as liaison with corporate IT as the site software representative.

Benefits

• Health/Dental/Vision
• EAP/Life
• STD/LTD
• 401(k) with company match (pre- and post-tax options)
• Vacation/Sick accrual and holiday pay
• Tuition reimbursement program
• Employee referral program
• Pet Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED