Document Control Coordinator - 16 months

BWXT • Vancouver, BC

11d • CA$53,000 - CA$71,000 • Hybrid

About The Position

BWXT Medical Ltd. is a trusted source for the development and manufacture of nuclear medicine for biotechnology, life sciences, pharmaceutical companies and academia partners. Headquartered in Kanata, Ontario, BWXT Medical Ltd. employs over 300 highly-skilled people in Kanata and Vancouver, British Columbia. We believe in empowering our employees and cultivating a dynamic workplace that fosters growth and collaboration. Whether you’re an experienced professional or just starting your career, you'll find opportunities to challenge yourself, learn from seasoned experts, and contribute to nuclear innovation. We require a diverse range of skills to support our work in the markets that drive our business and welcome candidates from all backgrounds and life stages who are passionate about making a difference. The Documentation Systems Coordinator is responsible for the coordination of Controlled Documentation and Records at the Vancouver operation which includes but is not limited to: Creation and revision of procedures within the document management system. Maintenance, issuance and distribution of controlled procedures. Management and filing of key records, including off site storage.

Requirements

• Normally some post-Secondary School education, related general office or administrative training or experience would be considered an asset.
• Excellent written and verbal communication skills.
• Must have excellent knowledge of Microsoft Office applications including Access and Excel.
• Strong organizational skills and the ability to manage multiple priorities.

Responsibilities

• Ensures all documents circulated for approval in the electronic document management system meet established procedures and standards related to format and in compliance with the change control procedure.
• Ensures meta-data is appropriate and accurate.
• Ensures appropriate parties are included on review and approval.
• Creates, issues and distributes procedures in adherence to established control procedures that ensures accuracy and validity of the content and assigned control numbers.
• Executes change management and issuance of new documents in a way that assures documentation is accurate and reconciliation is completed as required.
• Ensures timely filing of prescribed records.
• Coordinates onsite and offsite storage ensuring inventory is appropriately organized and catalogued and records can be readily achieved in audit settings.
• Administers and actively monitors a variety of QMS databases.
• Coordinates change requests and periodic review and other QMS databases as assigned.
• Tracks timelines and actively drives closure for CFs, Periodic Reviews and Document approvals.
• Highlights to management if items are not being completed as required.

Benefits

• Comprehensive Health Benefits – Including health, dental, vision, and disability coverage
• Defined Contribution Pension Plan and an optional Company-matched retirement savings plans (RRSP/TFSA/EPSP)
• Flexible hybrid schedules and compressed workweek option available
• Generous referral bonuses with our two-tiered Employee Referral Program ($1,500 and $3,000!)
• Up to $5,250 USD per year through our Educational Refund Plan.
• Professional Development – Gain access to training, certifications, and growth opportunities
• Gym membership discounts and access to mental health support programs.
• Diverse, inclusive, and supportive culture
• Team-building activities organized by our Social Committee.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree