Document Control Coordinator

INW: Innovations in Nutrition and Wellness • Carrollton, TX

2d • Onsite

About The Position

The Document Control Coordinator is responsible for collecting and reviewing various production and quality documentation to build batch record folders for each lot of product produced. This role involves ensuring good documentation practices, resolving discrepancies, maintaining logs, and assisting with the creation of Certificates of Analysis and the implementation of change control and deviation programs. The position requires strong organizational skills, attention to detail, and proficiency in Microsoft Office and ERP systems, with a basic understanding of cGMP and relevant regulations.

Requirements

• A minimum of high school diploma is required.
• Basic math skills.
• Ability to work effectively in a team environment.
• Detail oriented with a critical eye.
• Strong organizational skills.
• Legible charting and documentation skills.
• Proficient with Microsoft Office Programs.
• Knowledge and have experience using the ERP system.
• Basic knowledge of cGMP and dietary supplement/food regulations.
• Excellent grammatical and spelling skills.
• Versatility, flexibility, and a willingness to work within constantly changing priorities.
• Demonstrated ability to plan and organize projects.
• Ability to work independently and self motivated.
• Ability to multitask.
• Ability to work in a fast paced environment
• Collects and researches data
• Uses intuition and experience to complement data
• Design’s workflows and procedures
• Assesses own strengths and weaknesses
• Pursues training and development opportunities
• Strives to continuously build knowledge and skills
• Shares expertise with others
• Manages difficult or emotional customer situations
• Responds promptly to customer needs
• Solicits customer feedback to improve service
• Responds to requests for service and assistance
• Meets commitments
• Focuses on solving conflict, not blaming
• Maintains confidentiality
• Listens to others without interrupting
• Keeps emotions under control
• Remains open to others' ideas and tries new things
• Speaks clearly and persuasively in positive or negative situations
• Listens and gets clarification
• Responds well to questions
• Demonstrates group presentation skills
• Participates in meetings
• Writes clearly and informatively
• Edits work for spelling and grammar
• Varies writing style to meet needs
• Presents numerical data effectively
• Able to read and interpret written information
• Balances team and individual responsibilities
• Exhibits objectivity and openness to others' views
• Gives and welcomes feedback
• Contributes to building a positive team spirit
• Puts success of team above own interests
• Able to build morale and group commitments to goals and objectives
• Supports everyone's efforts to succeed
• Looks for ways to improve and promote quality
• Demonstrates accuracy and thoroughness

Nice To Haves

• Experience in food or dietary supplement manufacturing is ideal.

Responsibilities

• Collect Batch tickets, batch pull tickets, Production fill tickets, quality documentation from respective departments and build the batch record folder for every lot of product produced at Dallas One Solutions.
• Review the documentation for good documentation practices and interface with appropriate staff to resolve questions, inconsistencies, or missing data.
• Maintain and update the Batch record status log on the company public drive “P” so all team members have visibility to the pending documents.
• Perform the first review of the batch record and turn in the completed batch records to the Document Control Specialists team.
• Assist Document Control Specialist team in creating Certificate of Analysis (CoAs).
• Assist in the implementation of Change control and Deviation program.
• Other duties or responsibilities may be required as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED