Temp Document Control Clerk

OSI Systems • Hawthorne, CA

1d • Onsite

About The Position

OSI Optoelectronics (OSIO) is a diversified manufacturer of standard and custom photodiodes and optical sensors for use in aerospace, defense, commercial, and medical applications. As one of the largest global manufacturers of optoelectronic devices, OSIO delivers engineering design support and manufacturing capabilities. The Document Control Clerk will participate in the execution of the defined strategic quality plan, providing quality assurance and document control support to various departments. This role also involves participating in continuous improvement activities and ensuring product flow aligns with industry standards, government regulations, and customer requirements. The individual will coordinate the receipt, processing, and transmission of information to ensure the control and protection of quality and engineering-related documents using various information systems.

Requirements

• High School degree or equivalent required.
• Experience in document control desired.
• Experience within a manufacturing environment a plus.
• Must be meticulous and accurate with strong attention to detail when entering and verifying data.
• Familiarity with controlled document practices (e.g. revision control, effective dates, change orders, record retention) desired.
• Familiarity with systems such as ERP, MES, and DMS/QMS tools desired.
• Experience using Microsoft Suite, including Word, Excel, Visio, as well as Adobe and WinZip required.
• Familiarity with electronic computer drawing software desired.
• Excellent time management skills and ability to multi-task and prioritize work required.
• Ability to handle sensitive/confidential information and maintain controlled access required.
• Must be comfortable working with both electronic records and physical files in a clean manufacturing environment.
• Must be a team player.
• Excellent communication and interpersonal skills are essential, including the ability to speak with all levels of employees, guests, vendors, and team members.

Responsibilities

• Preserve various files and folder structures in the electronic/hardcopy project folders, quality management systems, database, and manufacturing software.
• Maintain databases such as ERP, MES, FTP, and DMS for supporting documentation and data for ensuring fast and accurate retrieval.
• Complete and incorporate documentation requests utilizing various software applications to aid with document control process requests.
• Perform data entry accurately in multiple systems (part numbers, document metadata, revision levels, effective dates, routing steps, and attachments) and verify data integrity across connected systems.
• Process, scan, index, distribute, file (hard and soft copies), retrieve and archive project-related documentation received and maintain engineering documentation files in a timely manner.
• Coordinate and obtain document approvals and ensure only approved/current revisions are released for use on the manufacturing floor.
• Interface with various department groups to aid with releasing and distribution of engineering and quality documentation.
• Review documents for accuracy and completeness prior to filing or release (e.g., correct template, required approvals, revision history, formatting, legibility, and alignment to drawing/spec requirements).
• Uphold the company’s core values of Integrity, Innovation, Accountability, and Teamwork.
• Demonstrate behavior consistent with the company’s Code of Ethics and Conduct.
• Report any quality problems or defects to their manager or a member of senior management for corrective action.

Benefits

• Health plans
• 401(k) retirement plan
• Health savings account
• Disability insurance
• Life insurance
• AD&D insurance
• Leave of absence programs
• Voluntary benefits
• Paid time off (vacation, holidays, bereavement, jury duty)
• Flexible time-off (for full-time salaried employees)
• Employee Stock Purchase Program (ESPP)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED