Document Control Clerk

Aston Carter • Anaheim, CA

4d • $22 - $25 • Onsite

About The Position

The Document Control Clerk maintains and supports the quality system documentation for a regulated manufacturing environment, with a focus on document control, change control, and administrative support for quality operations. This role manages documents throughout their lifecycle, sustains the change control process in the internal ERP system, and ensures that all documentation meets regulatory, quality, and internal standards.

Requirements

• Approximately 2 years of experience in an administrative support role for quality or in a document control role, with a strong administration focus.
• Experience providing administrative support in a manufacturing setting.
• Understanding of Good Documentation Practices (GDP) and Good Manufacturing Practices (GMP).
• Experience with an electronic document management system.
• Proficiency with Microsoft Office, including Excel.
• Experience working in a regulated manufacturing environment, ideally in medical device or aerospace.
• Ability to manage document version control, access permissions, and record retention.
• Strong organizational skills with the ability to scan, organize, and maintain physical and digital records.
• Attention to detail and accuracy in reviewing and formatting documentation.
• Ability to collaborate effectively with cross-functional teams and support document workflows.

Nice To Haves

• Open to recent graduates with some administrative experience in a manufacturing setting.
• ERP system knowledge is ideal, particularly in relation to change control processes.
• Experience supporting quality administration or quality control functions.
• Experience in clerical and administrative support roles.
• Familiarity with document control in a medical device or other regulated industry.
• Comfort working in a smaller organization where responsibilities may be broad and hands-on.

Responsibilities

• Maintain the quality system documentation, including procedures for document creation, review, approval, and archiving.
• Track and control documents throughout their lifecycle, ensuring proper versioning, access control, and security.
• Ensure all documents adhere to regulatory requirements, quality standards, and internal procedures.
• Scan, organize, and maintain both physical and digital documents, including archiving historical records.
• Manage user access, permissions, and system integrity within the internal ERP change control system.
• Schedule weekly and emergency Change Control Board (CCB) meetings as requested by internal departments.
• Review documents for formatting, compliance, and version control standards.
• Collaborate with cross-functional teams to facilitate document workflows, resolve documentation issues, and ensure consistency in documentation practices.
• Maintain record retention timelines and ensure documentation is accessible in a timely manner for internal and external audits.
• Process approved change controls in a timely manner, including updating information in the internal ERP systems.
• Maintain the internal viewing system by adding current versions of controlled documents and removing historical revisions.
• Provide administrative support to the quality function, focusing on documentation and clerical tasks in a regulated manufacturing environment.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed