Document Control Assistant

Ethos • Irvine, CA

1d • Onsite

About The Position

Ethos Quality Control & Operations is seeking a motivated Document Control Assistant to support the Quality Control Team with document management and administrative activities. This role involves maintaining internal records, preparing documentation, supporting quality processes, and ensuring information is organized and accessible. It's an excellent opportunity for an organized and detail-oriented individual looking to develop a career in document control and quality administration within a professional engineering environment. The team values accuracy, collaboration, continuous improvement, and attention to detail, offering training, mentoring, and career development opportunities.

Requirements

• Must be based in Ireland.
• Strong organizational skills and attention to detail.
• Excellent IT and computer literacy skills.
• Good written and verbal communication skills.
• Ability to work independently and as part of a team.
• Positive attitude and willingness to learn.
• Strong time management skills and ability to meet deadlines.
• Motivated, adaptable, and reliable.
• Fluency in English.
• Strong Microsoft Office skills including Excel, Word, Outlook, and SharePoint.
• Excellent attention to detail and accuracy.
• Experience with administrative tasks.
• Leaving Certificate or equivalent.

Nice To Haves

• Experience gained through internships, work placements, or office administration roles would be beneficial but is not essential.
• Recent graduates, interns, and candidates with administrative experience are encouraged to apply.

Responsibilities

• Assist with maintaining document registers and trackers.
• Review documentation for formatting, consistency, completeness, and accuracy.
• Support quality management and compliance activities.
• Collate reports and supporting documentation.
• Assist with general administrative tasks across the wider team.
• Provide support to the Document Control team.

Benefits

• Flexible Fridays and a 9-day fortnight working schedule
• A state-of-the-art office in Charlemont, Dublin 2
• Culture that values flexibility, learning, and teamwork
• Clear progression pathways and support toward professional accreditation
• Opportunities to work alongside experienced engineers
• Flexible working times
• 20 days holidays up to 25 days
• Pension Scheme
• Working travel out-of-pocket expenses
• Travel tax scheme or bike-to-work scheme
• Regular training/mentoring / further college support
• Support for Chartership
• Subsidised Health Insurance Allowance
• A Professional Subscription Fee paid by the company
• Paid Statutory Leaves
• Healthcare check-ups and flu vaccinations
• Gym / Fitness membership
• Bonus referral scheme
• Heavily subsidised social committee (5 a side, golf society, climbing club and regular social events)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED