Document Control and Records Manager

Amentum • Scoville, ID

9d • $100,000 - $150,000 • Onsite

About The Position

Amentum is seeking an experienced Document Control and Records Manager to lead their Document Control and Training team for the Spent Fuel Handling Project near the Naval Reactors Facility at Idaho National Lab. This role involves managing a team responsible for implementing the project's Document and Records Management plan, preparing for record turnover, and overseeing site training. The ideal candidate will have experience managing a team of approximately 10 individuals across multiple locations, possess knowledge of common policy and general engineering industry trends from project inception to closeout, and be familiar with records archiving, retention, and destruction practices. Strong knowledge of industrial documentation practices, core training, and onboarding practices is desired. The role requires a self-motivated, effective communicator with a strong background in Records and Information Management within Engineering, Program Management, Procurement, and Construction Management services.

Requirements

• High School diploma or equivalent is required as a minimum
• Experience in managing Document Control and Records Management systems using Prolog, Kahua, SharePoint, and ProjectWise or similar systems
• Understanding of different personality types and communication styles for effective presentation, communication, and conflict resolution.
• Knowledge of NQA-1 project/program document and records management requirements, processes, procedures, and solutions.
• Capable of extreme attention to detail
• Sole USA citizenship is required
• Performs Duties with minimal supervision and resolves issues with minimal
• Self-motivated to initiate task when need is identified
• Ability to communicate complex information clearly and concisely.
• Advance knowledge of tracking key performance indicators for document control and records management (internal and external) and compile the metrics in a report form for management on a defined periodic basis.
• Solid experience in maintaining an onboarding and training program for all levels of project staffing on large construction or equivalent projects.

Nice To Haves

• BA or BS desirable
• Person already residing a commutable distance from the on site SFHP project office near Scoville, ID
• Experience with Kahua
• Human resources or equivalent background
• Technical writing experience a plus but not required

Responsibilities

• Utilize Records and Document Management tools and write and implement processes and procedures to ensure compliance with project requirements.
• Train and develop document control staff in established document control processes and procedures.
• Provide direct contribution to the daily management of document control and records management.
• Process and distribute communications and information flow such as submittals, requests for information (RFIs), records turnover, etc.
• Manage documentation (documents and records) during the design, construction, commissioning, closeout, and turnover phases of projects.
• Support Program-specific tasks and implement document control and records management concepts as defined in the Project Quality Assurance Plan, Project Execution Plan, Engineering Management Plan, and Construction Management Plan.
• Identify Program requirements, establish standard process/policy locally, and perform quality reviews of overall communication and documentation processes on the systems platform.
• Maintain Program files in hard-copy and electronic retention systems, as required.
• Assist the Program team with the timely retrieval of documents and records and assembly requirements of internal and external audits.
• Ensure quality/compliance of Program document and records management plans and process, as well as alignment with Program and Corporate requirements.
• Ensure all project participants are trained in the application of program document control and records management systems.
• Own and implement project onboarding process and training matrix.

Benefits

• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement benefits (including 401(k) matching)
• Educational reimbursement
• Parental leave
• Employee stock purchase plan
• Tax-saving options
• Disability and life insurance
• Pet insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED